Code, West Virginia Board of Education policy, and county policy. (W.Va. Code §18A-2-12; Policy 5310; Policy 5314)
The Team reviewed new teacher hire logs for 2007-2008, 2008-2009, and 2009-2010 to determine the 0-3 years experience for required observations/evaluations, and compiled an alphabetical listing of personnel and matched the list with current personnel files. The Team also reviewed personnel evaluations for professional personnel with 4-5 years experience, other professional personnel, support personnel, service personnel, coaches, etc., to determine that the evaluation process was conducted according to W.Va. Code §18A-2-12, West Virginia Board of Education Policy 5310, and county policy.
Completed observation forms from which the evaluations are derived were not available as they are kept in the schools. Observation forms used for evaluations needed to be attached to the completed evaluations as they are an integral part of the evaluation and need to be filed in the individuals’ personnel files.
Teachers
Teacher evaluations were reviewed at the individual schools. Individual School Education Performance Audit Teams reported principals and teachers lacked a clear understanding of the evaluation system.
A random review of 14 professional support personnel evaluations disclosed the following:
1. One athletic trainer (Man High School) had been evaluated in 2012-2013, but had not been evaluated using the proper form or procedures used to evaluate athletic trainers.
2. One school nurse (Chapmanville Middle School) was last evaluated in 2006. This did not meet the requirement of West Virginia Board of Education (WVBE) Policy 5310 which requires professional support personnel with more than five (5) years of experience be evaluated every three years.
3. One speech/language therapist (West Chapmanville Elementary School) was last evaluated in 2002. This did not meet the requirement of WVBE Policy 5310 which requires professional support personnel with more than five (5) years of experience be evaluated every three years.
4. One speech/language therapist (Special Education Office) has been employed 6+ years and no evaluation was in the personnel file.
5. One speech/language therapist (Buffalo Elementary School) in her first year of employment in 2012-2013 was evaluated, but the evaluation instrument used was the “Teacher Evaluation Form”.
6. One school nurse (Man Middle School) has 6+ years of service as a nurse and no evaluation as a nurse. This did not meet the requirement of WVBOE Policy 5310, which requires professional support personnel be evaluated at least once every three years.
7. One speech therapist (Logan Elementary School) was last evaluated in 2006. This did not meet the requirement of WVBE Policy 5310 which, requires professional support personnel be evaluated at least one every three years.
Supervisors who supervise professional support personnel need additional training in proper procedures to use when evaluating professional support personnel.
Central Office Administrators
A random review of central office administrator evaluation files disclosed the following: 1. All school administrator evaluation files reviewed contained evaluations for the
2012-2013 year.
2. The Team reviewed a sampling of central office administrators’ established goals for the 2013-2014 year and found goals in place for all administrators reviewed. 3. Interviews with a sampling of school administrators revealed some
misunderstanding of Policy 5310 which states, “. . . the professional support /central office person and the supervisor will meet at least once annually to review progress toward meeting the established goals.” In addition, the supervisor will schedule an evaluation conference with the central office person. The meeting to review progress toward meeting established goals needed to become more formal and better documented.
Principals
The Team reviewed the electronic evaluations for School Leaders (Principals) with the following results:
1. All school leaders had implemented their evaluations and were meeting the requirements of West Virginia Board of Education Policy 5310.
2. The new evaluation system for principals was underway and goals were established in October 2013. Principals were collecting information and materials for the summative evaluation in June 2014.
Coaches
The Team reviewed the evaluation files of sixteen (16) randomly selected coaches from all the schools that have sports programs.
1. All coaches in the random sample had received evaluations during the 2012-2013 year.
2. The required observations were not in the evaluation files, as they were being kept in the schools. Observations are an integral part of the evaluations and should be kept with the evaluations in the personnel files. The Team could not determine at the county office that coaches were evaluated during the 2013-2014 years.
Service Personnel
The county was not able to produce a Logan County Board of Education Service Personnel Evaluation Policy which is required by WVBE Policy 5314. The school administrators were following a practice that has been followed in past years to evaluate service personnel. This explanation was given to the Team by the personnel director when asked how principals and other administrators knew what procedures to use when evaluating service personnel.
The Team reviewed 87 evaluation files for service personnel.
1. Fourteen of the 15 evaluation files for cooks met all requirements.
2. One cook’s (Man High School) evaluation was not signed by the employee. 3. All evaluation files reviewed for custodians met the requirements.
4. One custodian evaluation (Chapmanville Middle School) had two areas marked “Does Not Meet Standards”, but there was no evidence the employee was placed on an improvement plan.
5. Eighteen of the 20 evaluation files of aides reviewed met all requirements.
6. The evaluation for one teacher aide (East Chapmanville Elementary School) was not signed and dated by the evaluator.
7. One teacher aide (Chapmanville Middle School) was last evaluated June 8, 2011. This did not meet the requirements of the Logan County Board of Education practices which require all service personnel to be evaluated annually.
8. The Team reviewed the evaluations for two Directors/Coordinators of Service and found one of the evaluations dated only with the month and year. The evaluation date should contain the month, day, and year.
9. The Team reviewed the evaluation files of 15 secretaries. Four secretaries (Chapmanville High School, Logan Middle School, Holden Elementary School, and the County Office) had no evaluations for the 2012-2013 year.
10. One maintenance worker had an evaluation dated July 26, 2013, but had no evaluation for the 2012-2013 year.
11. The supervisor of transportation had an evaluation dated July 5, 2013, but had no evaluation for the 2012-2013 year.
12. The Team reviewed the evaluation files of 11 bus operators and the evaluations met all requirements of past practices.
7.6.4. Teacher and principal internship. The county board develops and