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Payment Procedures for Pension

65. Procedure for grant of pension and gratuity.- (1)The procedure for the grant of normal pension, extraordinary pension, family pension and gratuity shall be such as may be prescribed by order[s] of the Competent Authority from time to time.

169 (2) Notwithstanding anything contained above, the guidelines issued for the payment of pension shall remain in force. In case of any inconsistency between such guidelines and these regulations, the provision of these regulations shall have an overriding effect to the extent of any inconsistency.

66. Preparation of list of employee due for retirement.-(1) Each Unit and Directorate shall have a list prepared of all employees who are due to retire within the next 18 months after 1^st January each year in accordance with order[s] specified from time to time.

(2) Such Directorate/ Unit shall send the copy of such list to the Director Human Resource who shall forward the same to Director Finance not later than the 31^st January of that year in order to give intimation so as to process the cases of pension for timely payment in accordance with these regulations.

(3) In the case of an employee retiring for reasons other than by way of superannuation, the concerned Directorate/ Unit through Human Resource Directorate shall promptly inform the Director Finance as soon as the fact of such retirement becomes known to them.

67. Preparation of pension papers.- (1) The Human Resource Directorate shall undertake the work of preparation of pension papers fifteen months before the date on which an employee is due to retire on superannuation. While doing so, the concerned officer of such Directorate shall consider service record of such employees and satisfy himself as regards to the correctness of the entries recorded therein.

(2) The Human Resource Directorate shall complete preparation of Pension Papers and forward the pension proposal along with all relevant documents to the Director Finance not later than four months before the date of retirement of the employee. Before forwarding the pension proposals, the Human Resource Directorate shall as far as possible ascertain and assess the Authority's dues payable by an employee who is due for retirement and intimate the same to the Director Finance at the time of forwarding the pension papers to them so that the dues are recovered before any such payment is sanctioned.

(3) If after the particulars of dues payable against the employee have been intimated to the Director Finance, any pending additional dues

170 come to the notice of the Human Resource Directorate such dues shall be promptly reported to the Director Finance and Director Account.

68. Intimation to Director Finance regarding any event having bearing on pension.- If after the pension papers have been forwarded by the Human Resource Directorate to the Director Finance within the period specified in these regulations, any event occurs which has a direct bearing on the admissible amount of pension, the fact shall be promptly reported by the Human Resource Directorate to the Director Finance .

69. Authorization of pension and gratuity by the Director Finance .- (1) On receipt of Pension papers referred to in these regulations the Director Finance shall after applying the requisite checks, assess the amount of pension and gratuity and authorize the payment of same not later than one month of the date of the retirement of the employee.

(2) After authorization for payment of pension and gratuity the Director Finance shall arrange for preparation of pension and gratuity bill, subject to verification of the correctness of entries in the service book or record along with the service history maintained by the Human Resource Directorate.

70. Recovery of excess payment.- (1) The amount of pension/ gratuity granted to an employee if afterwards found to be in excess of his entitlement under these regulations, he/she shall be called upon by the Director Finance to refund such excess.

(2) For this purpose the employee concerned shall be served with a notice by the Director Finance requiring him to refund the excess payments within a period of two months from the date of receipt by him of the notice. On his failure to comply with the notice, the Director Finance shall order that such excess payment shall be adjusted by short payment of pension in future in one or more installments as it may deem fit.

(3) Provided that if an employee opted for 100% commutation, the excess amount of payment under clause (1), shall be recovered as arrears of land revenue or through process of court.

(4) Provided that any process of refund shall not be instituted under this regulation after lapse of three year from the date of retirement.

171 CHAPTER - VIII

Dues of the Authority

71. Recovery and adjustment of dues of the Authority.- (1)It shall be the duty of every retiring employee to clear all dues of the Authority before the date of his retirement.

(2) Where a retiring employee does not clear the dues of the Authority and such dues are ascertainable.-

(a) an equivalent amount of cash deposit may be taken from him; or (b) out of the pension/ gratuity payable to him an amount equal to that recoverable on account of ascertainable dues of the Authority shall be deducted therefrom.

72. Un-realized and un-assessed dues of the Authority.- (1) If any of the dues of the Authority remain un-realized and un-assessed for any reasons, suitable cash deposit may be taken from the retiring employee or such portion of pension /gratuity payable to him as may be considered sufficient, may be withheld, till the outstanding dues are assessed and adjusted.

(2) The cash deposit to be taken or the amount of gratuity to be withheld shall not exceed the estimated amount of the outstanding dues plus twenty -five percent thereof.

(3) Effort shall be made to assess and adjust the recoverable dues of the Authority as early as possible.

(4) The dues of the Authority as assessed shall be adjusted against the cash deposit or the amount withheld from the gratuity or commutation and the balance, if any, shall be released to the retired employee.

CHAPTER IX

Payment of Pension and Gratuity.

73. Payment of pension.(1) Subject to the provisions of these regulations, pension other than family pension shall become payable from the date on which an employee ceases to be borne on the establishment of the Authority.

172 (2) A pension fixed at monthly rates shall be payable on monthly basis before the first day of the following month.

(3) Family pension shall be payable for the day on which the pensioner dies.

CHAPTER – X

Commutation of Pension

74. Entitlement of commutation.- An employee who is eligible to retire on attaining the age of superannuation or after 20 years’ of qualifying service may commute his pension either wholly or partially.

75. Application for commutation.- (1) On application of an employee exercising the option, the Authority may subject to the conditions specified in the procedure sanction 100% or 35% commutation or such percentage as it may determine from time to time.

(2) Provided that an employee against whom judicial or a departmental proceeding has been instituted or a pensioner against whom any such proceeding has been instituted or continued, shall not be permitted to commute any part of his pension during the pendency of such proceedings.

(3) The amount payable on commutation and medical benefits shall be calculated in accordance with the following tables and formula:

Age

173 27 35.1372 39 26.1009 51 17.6526

28 34.3750 40 25.3728 52 17.0050 29 33.6143 41 24.6406 53 16.3710 30 32.8071 42 23.9126 54 15.7517 31 32.0974 43 23.1840 55 15.1478

(4) For the purpose of calculation of medical benefit in case of commutation following procedure shall be applied;

a. Formula (Age factor given in the above table x (multiplied by) 12 x 20% of the gross pension = Medical benefit) for Group ‘C’

employees;

b. Formula (Age factor given in the above table x (multiplied by) 12 x 25% of the gross pension = Medical benefit) for Group ‘A’

and ‘B’ employee; and

c. Lump sum payment of hospitalization charges subject to fix rate as specified by the Authority from time to time.

(5) Provided that all pensioners shall be entitled for the medical allowance equivalent to 20% of the gross pension per month for Group

‘C’ employees and 25% of the gross pension per month for Group ‘A’

and ‘B’ or as specified by the Authority from time to time.

(6) Provided that the Authority may from time to time revise the commutation table under this regulation on the recommendation of the pay and pension committee.

76. Benefit to pensioners.– The Authority may increase pension and medical benefit subject to the recommendations of the pay and pension committee from time to time.

(2) Provided that the Authority, at the time of revision or ad-hoc increase in pay, shall also increase the pension in equitable ratio and which shall not be less favorable as compared to the current increase in the pension granted by the Federal Government.

77. Power to relax any regulation.- Where the Authority is satisfied that the operation of any of these regulations causes undue hardship in any particular case, the Authority, may by order for reasons to be recorded in writing dispense with or relax the requirements of such regulation to

174 such extent and subject to such exceptions and conditions as the Authority may consider necessary for dealing with the case in a just and equitable manner.

78. Power to amend these regulations.- The Authority shall have the power to amend, modify or revise these Regulations from time to time..

175

d. Total deafness both ears.

e. Paraplegia or hemiplegia.

f. Lunacy.

g. Very severe facial disfigurement.

h. Advanced cases of incurable disease.

i. Wounds, injuries or diseases resulting in a disability due to which a person becomes incapacitated.

Provided that wounds, injuries or disease of limb resulting in damage of nerves, joints, or muscles making the whole of limb useless would mean loss of that limb. Cases in which a partial function is retained will not be included in this class. However if the partial retention of function does not help in walking in case of leg or does not help in holding an object even with partial efficiency, it should be considered as total loss of function.

Those cases will also be included in this class where the earning capacity of the employee has been totally impaired due to the

1. Limited restriction of movement of joint due to injuries.

2. Disease of a limb restricting performance of duties.

3. Provided that in case if the wound, injury or illness causing the disability is not included in the above schedule, the disability will be assessed by the Medical Board at the classification most closely corresponding to those given above.