5.2.1 Contract Adjustments
Navigation: Main Panel \ Contractor Payments \ Contract Adjustments \ Contract Adjustments
The Contract Adjustments window lists all the different types of Contract
adjustments and the associated detail information for a Contract or an Estimate.
Description Folder Tab
The Description folder tab of the Contract Adjustment window allows the user to access adjustments made on previous Estimates within the same Contract and allows for adjustments to be applied on the current pending estimate.
In NJDOT, the Resident Engineer should make the necessary Contract Adjustments and review the adjustments made by the AASHTOWare Project automatically.
The Cash Retainage Withheld adjustment should be made by AASHTOWare Project automatically. The Resident Engineer should only make this adjustment manually if the securities balance is negative and direction is provided by Construction Services.
Additional Contract Adjustment Types exist in the code table and are available for selection if a user has update access to the Contract Adjustment window. NJDOT procedure, however, is that only the adjustments listed in the table below be utilized. The additional adjustment types should not be deleted as they are related to the system processing and may be used in the future.
Table 5-11 Description Folder Tab Field Descriptions
Description Folder Tab Field Descriptions
Field Description Contract ID The NJDOT DP number.
Entered Date Date the contract adjustment was entered.
User ID User ID of the person that entered the User-Defined Contract Adjustment. A AASHTOWare Project entered Contract Adjustment Contract Adjustment will not have a user ID associated with it.
Est Nbr The Estimate number associated with the contract adjustment record.
Adjustment
Description The description of the adjustment made to the contract. Adjustment Descriptions utilized at NJDOT include the following:
Cash Retainage Withheld EEO Adjustment
Liquidated Damages Substantial Completion Liquidated Damages Final Completion Adjustment
Amount Adjustment amount for the particular Contract Adjustment.
Remarks The remarks attached to the Contract Adjustment record.
Project Distribution Folder Tab
NJDOT is not using the Project Distribution folder tab.
5.2.2 Liquidated Damages
Navigation: Main Panel \ Contractor Payments \ Contract Adjustments \ Liquidated Damages
NJDOT is not using the Liquidated Damages window in the Contractor Payments functionality area.
Liquidated Damages will be manually entered by the Resident Engineer on a job by job basis during activation/set-up.
5.2.3 Contract Time Adjustments
Navigation: Main Panel \ Contractor Payments \ Contract Adjustments \ Contract Time Adjustments
NJDOT is not using the Contract Time Adjustments window in the Contractor Payments functionality area.
5.2.4 Line Item Adjustments
Navigation: Main Panel \ Contractor Payments \ Contract Adjustments \ Line Item Adjustments
The Line Item Adjustments window allows the user to inquire about the Line Item Adjustments for an Estimate. The top portion of the window displays all the Estimate Line Items for which an adjustment is present. The bottom portion of the window displays associated adjustment information.
In NJDOT, the Line Item Adjustment window is used to view adjustments made to items due to Stockpiled Materials and Item Overruns. All Line Item Adjustments are made automatically by SiteMananager, and therefore, this window is Inquiry only.
Additional Line Item Adjustment Types exist in the code table and are available for selection if a user has update access to the Line Item Adjustment window. NJDOT procedure, however, is that only the Stockpiled Material and Item Overrun adjustments be utilized. The additional adjustment types should not be deleted as they are related to the system processing and may be used in the future.
Table 5-12 Line Item Adjustments Field Descriptions
Line Item Adjustments Field Descriptions
Field Description Contract ID The NJDOT DP number.
Estimate Nbr The estimate number associated with the contract adjustment record.
Catg Nbr Category number under which items are grouped such as Roadway, Bridge, etc.
Prj Nbr The NJDOT DP number.
Item Code Item code for the line item.
Line Item Nbr Line item number for the item within the project.
Description Short description of the item.
Prince Adj
Type Type of price adjustment applicable for the line item.
Supp
Description User-entered description that is supplemental to the Item’s description from the Item Master. Two lines are provided.
Project
Number The NJDOT DP number.
Line Item
Number Line item number for the item within the project.
Line Item Adjustment Detail Information
Type Type of line item adjustment. This is a required field. Line Item Adjustment Types used by NJDOT include the following:
Stockpiled Materials Closure Stockpiled Materials Adjustment Stockpiled Materials Initial Payment
Overrun
Overrun Re-adjustment
Entered By User ID of the person entering or modifying the line item adjustment.
This will always display SYSTEM for Stockpile adjustments.
Entered Date Date on which this adjustment was entered or modified. Required field.
Amount Amount that the line item is being adjusted.
Quantity Quantity of the item adjusted.
Unit Price Unit price of the line item.
Stockpiled Information
Line Item Adjustments Field Descriptions
Field Description Stockpile Sn The stockpile material sequence number that AASHTOWare Project
assigns to stockpiled material records on the Maintain Stockpiled Materials window. This is a protected field.
Replenish Sn The replenishment sequence number that AASHTOWare Project assigns to Replenishment stockpile records on the Maintain Stockpiled Materials window. This is a protected field.