1. Double click on the employee you wish to access or enter the employee number and press Enter.
2. Select the record you wish to delete. You may select more than one with the Ctrl key.
3. Press the Delete key on your keyboard or click on the Shift button and select
Delete segment(s).
5.0.6. The Interface
The screen is divided into several sections and includes display areas for shifts worked, accruals and the current schedule. It will automatically display data for the current week, but previous weeks may be accessed via the History button.
You will find the employee list on the left side. Double click on the employee you wish to access or enter the employee number and press Enter.
For quickly locating an employee, this list may be filtered using the Criteria button at the bottom or the filter above the list.
You may enter a first or last name and press Enter to narrow the list down to employees with that first or last name. Then double click on the employee.
If you want to filter by export code, badge number, or classification then right click on the list and click Show export code, Show badge number, or Show classification. You may need to scroll right to see the field. Enter the export code, badge number, or classification and press Enter.
To clear the filter, right click on the list, and choose Clear filters.
When right clicking on the list, there are also options to group the employees by classification, department, or last name initial.
To disable the grouping, right click on the list, and choose Disable grouping.
Once an employee is selected, his/her hours will display in the shift window on the upper right portion of the screen. Each record includes several self-explained fields such as the time in, time out, and job code.
If a record appears in red text, it means it contains a break. Green text indicates a conflict with another shift. In order for a record containing a break to appear in red, the option must be enabled (Options button > Display tab > Highlight shift segments that contain breaks).
The employee’s accrual balances and time taken will display in the bottom left panel entitled: Accrual Information.
Accruals are only updated when you close the week. If you didn’t close and last week’s hours (or earlier) appear then these values will not reflect actual time taken or accrued during the current week. The system will attempt to estimate the remaining accruals based on hours used during weeks that have not been closed.
The employee schedule will display in the bottom right panel entitled Schedule Information. It will display schedules from the beginning of the week you are viewing to the end of the current week in WebManager.
Columns in the Hours Panel
Some of the columns may need some explanation: O, M, I, Note, Edited, and B: The O column will contain a check mark if the record has been approved by
someone other than the manager and employee in Edit Hours or Approval Manager. For each record, click in this column to add/remove a check.
The other group is another group that approves hours (if you have one) and does not include the manager or employee. This approval is performed via Edit Hours or the Approval Manager.
The M column will contain a check mark if the record has been approved by a manager in Edit Hours or Approval Manager. For each record, click in this column to add/remove a check.
The E column will contain a check mark if the record has been approved by the employee in WebClock (when viewing hours).
The Note column will display a picture of a note if a shift note has been added by a manager or employee. Click in that column next to a record to read, edit, or add a note.
The Edited column will contain a Y if the record was added or edited by a user in WebManager. Records that were created when the employee
performed a clock operation with Web TimeClock or a Remote Data Terminal and records that are imported will not contain a Y.
The B column will contain a bracket when two or more records are tied together by a break or job code change.
In the example below, the two segments are tied together by a break. This is evident by the bracket in the B column, the red segment, and the “Lunch 46u” in the Break column.
In the example below, the three segments are tied together by a job code change. This is evident by the bracket in the B column and the empty Break
column.
The following buttons will appear at the bottom:
Criteria - This button allows you to filter the list of employees. For example, if you want to look at a certain employee or a group of employees then you can adjust the criteria to only show those people. If you want to look at a department or a group of departments then you can adjust the criteria to only show those departments. For more information on the criteria, refer to Section IX: Criteria.
Options - This button allows you to access the display options and settings for Edit Hours. For more information, refer to 5.0.8. Options for Edit Hours.
Shift - The Shift button opens a menu with several actions that are broken down in the next section.
History - This button allows you to access hours in previous weeks.