C8.1 Respective KOC Supervisor must verify thoroughly for both injury /illness to establish work-relatedness and non- work relatedness; if in doubt the supervisor shall refer to respective HSE Teams/ employee physician / health care professional (KOC Hospital) as applicable.
C8.2. All incidents that results from work related activities or exposures are considered as work related. If the
incident is work-related, then reporting through HSE LIVE is a must and it has to be considered for company incident statistical/ HSE performance reporting purposes.
C8.3. Immediate supervisor or Line Manager should verify and do necessary follow up to ensure that all work related incidents are reported and notified through HSE LIVE within 24 hours of incident occurrence. If the incident is of Level 2 (Moderate) or Level 3 (Major) category then it has to be reported with in the end of the shift through HSE LIVE.
C8.4 If an injury is caused outside Kuwait while on company business, then the company doctor/ Supervisor shall decide about the category of the injury based on the relevant evidences and it’s work relatedness. Based on the report, the line management shall decide on the work relatedness and approve the incident and follow as per procedures
C9 Decision on work-related or non-work-related incident:
Evaluate the employee’s work duties and environment to decide whether or not one or more events or exposures in the
work environment either caused or contributed to the resulting condition or significantly aggravated a pre-existing condition.
For motor vehicle accident occurring on a public street or highway, injuries must be reported, if the travel is for business purposes.
C10 Incident occurring during business travel
Injuries and illnesses that occur while an employee is on travel status are work-related if, at the time of the injury or illness, the employee was engaged in work activities “in the interest of the employer.”
Examples of such activities include travel to and from customer contacts, conducting job tasks, attending trainings, conferences, workshops etc. and entertaining or being entertained to transact, discuss, or promote business (work-related entertainment
includes only entertainment activities being engaged in at the direction of the employer).
Determination of work-relatedness is to be assessed by the line management in consultation with the HSE team of the respective Asset/Directorate. Expert advice may occasionally be sought from TL HSE Systems in particularly complex cases.
C11 Non work-related Situations
An injury or illness occurring in the work environment that falls under one of the following exceptions is considered as non-work related:
o At the time of the injury or illness, the employee was present in the work environment as a member of the general public rather than as an employee.
o The injury or illness that occurs outside the work environment but the signs or symptoms that surface at work.
o The injury or illness results solely from voluntary participation in a wellness program or in a medical, fitness or recreational activity such as blood donation, physical examination, flu shot, exercise class,
racquetball, or baseball.
o The injury or illness is solely the result of an employee eating drinking, or preparing food or drink for personal consumption (whether bought on the employer’s premises or brought in). For example, if the employee is injured by choking on a sandwich while in the employer’s
establishment, the case would not be considered work-related.
o Note: If the employee is made ill by ingesting food contaminated by workplace contaminants (such as lead), or gets food poisoning from food supplied by the employer, the case would be considered work- related.
o The injury or illness is solely the result of an employee doing personal tasks (unrelated to their employment) at the establishment outside of the employee’s assigned working hours.
o The injury or illness is solely the result of personal grooming, self-medication for a non-work-related condition, or is intentionally self-inflicted.
o An employee volunteered to come to the KOC facility on his day off to get his physical examination or for any other activity. He was injured in a car accident on his way.
o The injury or illness is caused by a motor vehicle accident and occurs on a company parking lot or company access road while the employee is commuting to or from work.
o The illness is the common cold or flu (Note: contagious diseases such as tuberculosis, brucellosis, hepatitis A, or plague are considered work-related if the employee is infected at work).
o The illness is a mental illness. Mental illness will not be considered work-related unless the employee voluntarily provides the employer with an opinion from a physician or other licensed health care professional with appropriate training and experience (psychiatrist, psychologist, psychiatric nurse practitioner, etc.) Stating that the employee has a mental illness that is work-related.
C12. In addition to the points mentioned above, the following needs to be considered while reporting MVAs
While reporting Motor Vehicle Accidents the following criteria shall be followed.
o MVAs of Company employees: Motor Vehicle Incidents within and outside the company premises, during the journeys made for official purposes with all vehicles whether they are company or personal shall be
considered as work related.
o MVAs of Contractor Employees: Motor Vehicle Incidents involving contractor vehicles, with in the company premises during the journeys made for official purpose shall only be considered as work related.
o Motor Vehicle incidents occurred during the journeys from home to job and job to home and the incidents occurred during the off duty timings shall be considered as non-work related.
o While assessing the severity of Motor Vehicle Incidents, injuries/fatalities of second and third party personnel also shall be considered.
C13. Reporting requirements-contractors and visitors:
All work-related injuries and illnesses for contractor employees shall be reported. However, while reporting through HSE LIVE, the concerned Superintendent of the Contract (Controlling Team) should ensure entering/ notifying the incident details in HSE LIVE.
Any injuries or illnesses to visitors must be reported to the concerned Asset/Directorate HSE Teams for
information and further necessary investigation as deemed fit to capture the lessons learnt and avoid re occurrence of these incidents. However they should not be considered for statistics as recordable incidents.
Any injuries / illness to visitor who is on company business / work activities and the injury / illness happened to her / him due to company’s managing activities shall be considered for reporting in HSE Live. “
Annexure-D
A Guideline on identifying the “Incident Owner” for the incidents of KOC D1. Purpose
To identify the Incident Owner for every incident that is occurring, while performing the company business and to account the HSE Statistics properly to a particular Team/ Group/ Asset/ Directorate so that necessary action can be taken care to avoid reoccurrence of such incidents.
D2 Incident Scenarios
Based on the past experience and observations made over the period of time, different scenarios were created and details were provided accordingly about the incident owner to whom the incident is accounted for.
D3 Requirements for Incident reporting
All work related incidents irrespective of whether they cause injuries or not, shall be reported/ investigated thoroughly and necessary action shall be taken by the Incident Owner to avoid reoccurrence of such incidents in the company.
Statistics of the incidents shall be maintained by Incident owners through HSE LIVE and the details of the root causes and action taken shall be updated in HSE LIVE for all the work related incidents.
D4 Incident owners at different Scenarios
Incident owners are the line managers or other senior company officials managing the activity/ facility, under whose influence the incident occurred. However the clause managing the activity or managing the facility will be applicable based on the type of incident.
There are some incidents, where the incident owner will be the company official who is managing the activity.
For example, for the incidents such as Personal injuries, Motor Vehicle Accidents etc. incident owner will be the company official who is managing the activity.
Whereas in some other cases, the incident owner will be, the company official who is managing the facility
For example, for the incidents such as fires, environmental incidents, blow outs etc. where there is no involvement of contractor activities; or there is no clarity about the involvement of contractor activities, but there are injuries of contractor employees during the fire incident in any facility, the
team/ group/asset who is managing the facility will be incident owner
In case of any ambiguity of Identification of Incident owner, the identification of incident owner can be done based on the scenarios/examples defined in the Annexure “Guidelines on identifying the Incident Owner for the incidents of KOC”. In case if any incident is with different scenario and is not covered in this document, the final authority of deciding the incident owner lies with the respective TL HSE (Asset/
Directorate).
Whenever there is a conflict of identifying the incident owner, the concerned Asset/Directorate HSE Teams should be consulted. In case the issue is not resolved at Asset/Directorate Level, necessary guidance can be obtained from TL HSE Systems, to ensure timely submission of reports in HSE LIVE, KOC Senior Management and KPC (Where ever it is essential).
D5 Scenarios
Scenario: 1: Incidents of employees working permanently in the Assets
Scenario: 2: Incidents of employees from different directorates on visits
Scenario 3: Incidents of seconded employees working for different Assets/ Directorates.
Scenario: 4: Incidents of OSSCO/KDC/UPDC /PMC employees.
Scenario: 5: Incidents from the projects being handled by OTS
Scenario: 6: Incidents from the projects being handled by Major Projects
Scenario: 7: Incidents of Contractor employees
Scenario: 8: Incidents of visitors
Scenario: 9: Incidents pertaining to Drilling activities
Scenario: 10: Incidents occurring in Contractor Camps
Scenario: 11: Incidents of MVAs
Scenario: 12: Incidents of Ahmadi Residential Area
Methodology: The incident is accounted for/ to identify the incident owner based on the scenarios: Details have been briefed through various scenarios given below.
D5.1 Scenario: 1: Incidents to employees working permanently in the Assets
Incidents involving employees working at one particular Asset
permanently shall be accounted to the concerned Team/Group/ Asset where they are permanently stationed.
o Accordingly the concerned Team Leader/Manager/DCEO of the Asset will be the Incident Owner (Based on the severity of the incident).
o Example 1: If an employee “X” of GC 9 injured while working in GC 9, the incident owner will be:
For Minor-Level 1 incident: TL Production Operations-EK-1
For Moderate-Level 2 incident: Manager-EK
For Major -Level 3 incident: DCEO S&EK
D5.2. Scenario: 2: Incidents of employees from different directorates on visits
Incidents involving employees of various directorates who are on a visit to a particular Asset for activities such as Audits/
Inspection/ SVVs/ Meetings etc. shall be accounted to the concerned directorate where they are permanently stationed.
o Accordingly the concerned Team Leader/Manager/DCEO of the Directorate, where the employee is working; will be the Incident Owner. (Based on the severity of the incident).
Example 2: If an employee “X” of HSE Systems Team/HSE Group, CSD Directorate is on a visit to GC 15 for audit and injured in GC 15, the incident owner will be:
o For Minor-Level 1 incident: TL HSE Systems
o For Moderate-Level 2 incident: Manager-HSE Group o For Major -Level 3 incident: DCEO (Corporate Services
Directorate)
Note: Example: In case of personal injury as a result of any process incident in GC 15 (such as toxic gas release or fire which has caused a personal injury as a consequence to the incident), the records of the HSE Systems Team will include the injury details of the injured. However, the incident shall be accounted to Prod Operations Team of NK Directorate.
Means the incident owner will be Prod Operations Team of NK.
D5.3 Scenario: 3: Incidents of seconded employees working for different Assets/ Directorates.
Incidents pertaining to the employees from different directorates who are seconded/ deputed to Assets/ Directorates on deputation/ temporary duty shall be accounted to the concerned Team/Group/Asset where they are working at the time of incident.
Accordingly the concerned Team Leader/ Manager/ DCEO of the Directorate, where the employee is working on deputation; will
be the Incident Owner. (Based on the severity of the incident).
Example 3: If an employee “X” of Inspection & Corrosion (S&EK) Team from Industrial Services Group of TSD is working for S&EK on deputation (Or seconded) for OTS Team (S&EK) and injured in GC 9 while supervising an activity being managed by OTS Team (S&EK), the incident owner will be:
For Minor -Level 1 incident: TL Operations Technical Services Team(S&EK)
For Moderate-Level 2 incident: Manager- Operations Support Group
For Major -Level 3 incident: DCEO (S&EK)
Note: In case of personal injury as a result of any process incident in GC 9 (such as toxic gas release or fire which has caused a personal injury as a consequence to the incident), the records of Inspection & Corrosion (S&EK) Team & OTS (S&EK) will include the injury details of the injured. However the incident shall be accounted to Prod operations-EK-1 Team of S&EK Directorate. Means the incident owner will be Prod operations-EK-1 Team of S&EK.
D5.4. Scenario: 4: Incidents of OSSCO/KDC/UPDC /PMC employees.
o There are many employees from OSSCO (Other than Security employees) / KDC/ GDMC/ UPDC/ NAPESCO etc. manpower consulting companies & PMC companies working for KOC in different Teams/Groups/Directorates.
o Incidents of these employees shall be considered as KOC Incidents.
o Hence incidents pertaining to these employees shall be
accounted to the concerned Team/Group/Asset where they are working.
o Accordingly the concerned Team Leader/ Manager/ DCEO of the Directorate, where the employee is working; will be the Incident owner. (Based on the severity of the incident)
o Incidents pertaining to the OSSCO Security employees shall not be included in KOC statistics. However these incidents need to be investigated by the concerned Team/ Group/ Asset of KOC, where they are working at the time of incident. For investigation purpose, the concerned Team Leader/ Manager/ DCEO of the Directorate, where the OSSCO employees are working will be the Incident Owner. (Based on the severity of the incident).
o Example 4: If a Senior Drilling Engineer of OSSCO working for
“Development Drilling & work over Team IV” injured during a visit to a drilling rig, this incident should be accounted to
“Development Drilling & work over Team IV.”
Based on the severity of the incident, the incident owner will be:
For Minor-Level 1 incident: TL Dev. Drilling & work over team IV:
For Moderate-Level 2 incident: Manager-(Development Drilling)
For Major -Level 3 incident: DCEO (Drilling & Technology Directorate)
o Example 5: If a Hygiene Officer of KDC working for “HSE (E&PD) Team” injured during a visit to a drilling rig, this incident should be accounted to “HSE (E&PD) Team”
o Based on the severity of the incident, the incident owner will be:
For Minor-Level 1 incident: TL HSE (E&PD)
For Moderate-Level 2 incident: Manager-(Technical
Support Group)
For Major -Level 3 incident: DCEO (Drilling & Technology Directorate)
o Example 6: If a PMC employee from Worley Parsons Kuwait working for TB11 - Major Projects Team VI injured while supervising an activity of cross country pipe line nearby Burgan road and if the contract is being managed by Major Projects Team VI, this incident should be accounted to “TB11 - Major Projects Team VI “
o Based on the severity of the incident, the incident owner will be:
For Minor-Level 1 incident: TB11 - Major Projects Team VI
For Moderate-Level 2 incident: Manager- Major Projects
Group II
For Major -Level 3 incident:
DCEO (Major Projects & Technical Services Directorate) D5.5 Scenario: 5: Incidents from the projects being handled by OTS
o Injuries involving company employees of OTS (Operations Technical Services Team) who are working at various sites (even at sites not demarcated as exclusive project sites) shall be accounted to OTS in their records irrespective of the location.
o For example if an employee “X” of OTS (S&EK) Team is working in GC 9 and injured in GC 9 while supervising an activity being managed by OTS, the incident owner will be:
For Minor-Level 1 incident: TL – OTS Team (S&EK)
For Moderate-Level 2 incident: Manager-Operations Support Group
For Major -Level 3 incident: DCEO (S&EK)
o Note: In case of personal injury as a result of any process incident in GC 9 (such as toxic gas release or fire which has caused a personal injury as a consequence to the incident), the records of OTS (S&EK) will include the injury details of the injured. However the incident shall be accounted to Prod operations-EK-1 Team of S&EK Directorate. Means the incident owner will be Prod operations-EK-1 Team of S&EK.
o Injuries involving contractor employees from the contracts being managed by OTS: Please refer the details of “Scenario 7 for Contractors”
D5.6. Scenario: 6: Incidents from the projects being handled by Major Projects
o Injuries involving company employees of Major Projects who are working at various sites (even at sites not demarcated as exclusive project sites) shall be accounted to the concerned Team/Group of Major Projects & Technical Services Directorate in their records irrespective of the location.
o Example 7: If an employee “X” of Major Projects Team-1 Team is working in GC 9 and injured in GC 9 while supervising an activity being managed by Major Projects Team-1, the incident owner will be:
For Minor-Level 1 incident: TL Major Projects Team-1
For Moderate-Level 2 incident: Manager-Major Projects Group-1
For Major -Level 3 incident: Dy. Chairman & DCEO (Major Projects & Technical Services Directorate)
Note: In case of personal injury as a result of any process incident in GC 9 (such as toxic gas release or fire which has caused a personal injury as a consequence to the incident), the records of Major Projects Team-1 will include the injury details of the injured.
However the incident shall be accounted to Prod operations-EK-1 Team of S&EK Directorate. Means the incident owner will be Prod operations-EK-1 Team of S&EK.
Injuries involving contractor employees from the contracts being managed by Major Projects: Please refer the details of
“Scenario 7 for Contractors”
D5.7. Scenario: 7: Incidents of Contractor employees
Incidents pertaining to the contractor employees of a contractor shall be accounted to the concerned superintendent of the
contract/or the team who is managing the contractual activities.
Accordingly the concerned Team Leader/ Manager/ DCEO of the Directorate, who is managing the contract, will be the Incident Owner.
(Based on the severity of the incident)
Example 8: If a contractor employee of a contractor working for Major Projects Team 1 got injured, an if the project is not handed over to Asset, irrespective of the location of the asset where the incident occurred, the statistics should be accounted to Major Projects Team 1.
o Based on the severity of the incident, the incident owner will be:
o For Minor-Level 1 incident: TL Major Projects Team 1 o For Moderate(Level 2)incident: Manager-(MPG I )
o For Major -Level 3 incident: Dy. Chairman & DCEO (Major Projects & Technical Services Directorate)
Till the time the project is not handed over to the Assets, all incidents involving contractors of Major Projects who are working at various sites
shall be accounted to the concerned Team/Group of Major Projects &
shall be accounted to the concerned Team/Group of Major Projects &