CANCELLATION AND WITHDRAWAL REFUND POLICY FOR GEORGIA AND CALIFORNIA STUDENTS ONLY
Cancellation Refund Policy (Before Starting College) Westwood College requires a registration fee at the time of enrollment. All refund requests must be in writing. The registration fee is non-refundable unless the applicant qualifi es for one of the following exceptions:
1. All monies paid by an applicant are refunded, if requested, through attendance at the first class session or the seventh day after enrollment, whichever is later.
2. An applicant requesting cancellation more than seven days after signing an enrollment agreement, but prior to touring or visiting the college, is entitled to a refund of all monies paid to the college.
3. An applicant who has not toured or visited the college campus prior to enrollment will have an additional seven days following the applicant’s attendance at a regularly scheduled orientation or following a tour of the college campus to cancel his/her enrollment and receive his/her registration fee back, without penalty.
4. An applicant who is not accepted by the college is entitled to a refund of all monies paid, excluding the registration fee. 5. An applicant who has toured or visited the college campus
and then cancels his/her enrollment after seven days following the signing of an enrollment agreement, but prior to the first day of class, is eligible for a refund of the registration fee.
6. Applicants who wish to withdraw from a program more than seven days after signing an enrollment agreement and making an initial payment, but before the start of training, will receive a full refund of all tuition paid in excess of the registration fee.
7. An applicant receives a refund of the registration fee paid if the college discontinues a course or program during a period of time within which the student could have reasonably completed it.
8. All cancellation refunds will be paid within 45 days from the date the applicant’s cancellation has been determined.
Withdrawal Refund Policy (After Starting College)
As a result of the amendments to the 1998 Higher Education Act, there was a change in the way Title IV financial aid funds
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are returned to the financial aid programs. This change is explained in the FINANCIAL AID section of this catalog. Please refer to this section for complete details. Once the Title IV return calculation is completed, and after excess funds (if any) have been returned to the Title IV programs, the state refund calculation will be applied. Westwood College is required to have a fair and equitable refund policy under which the college refunds unearned tuition, fees, room and board, and other charges to a student. This fair and equitable refund policy provides for a refund following the requirements of applicable state law.
A student may return his/her tools (unopened software or software subscriptions) to Ambassador Bookstores for an additional credit upon withdrawal. Only if the tools are judged to be in excellent condition (in sellable condition and unopened if wrapped in shrink wrap) will the student receive a refund or credit (depreciated value) to the his/ her account. The student shall have 30 days from the voucher purchase date or from the term start date (whichever is later) to return materials to the bookstore.
A student may make returns of course materials if:
1. He/she provides a copy of the voucher or sales receipt that was included with the original order.
2. The return is made during the same semester the materials were purchased. 3. The student shall have 30 days from the voucher purchase date or from the term
start date (whichever is later) to return materials to the bookstore.
4. The materials are in mint, re-saleable condition, wrapped items or sealed CDs can only be returned if the plastic or seal is not opened.
5. Electronics, special order items, and imprinted merchandise are sold on a non returnable basis, except clothing may be returned for a different size.
6. Course materials, electronics, or imprinted merchandise may be exchanged if received damaged and the bookstore is notified upon receipt of damaged materials. If these requirements are met, please send the materials for exchange or return to the bookstore at the following address:
Ambassador Bookstores
Attn: Store Returns Department 550 Smith Street
Farmingdale, NY 11735
For each item the student wishes to return, please fill in the Return Reason Code. If the student does not provide a code, the bookstore will conclude the item is no longer needed.
Please return items to the address noted above via UPS, FedEx, registered mail, or other method that gives the ability to track the package.
The effective date of withdrawal is defi ned as:
1. The date of receipt of the student’s notifi cation; or
2. The date the institution determines the student is no longer attending. 3. For students on an approved excused leave or an approved leave of absence, the
effective date is the earlier of these two dates:
the expected return date or the date the student notifies the college of his/her
non-return or
the date that is 14 consecutive calendar days from the student’s last date of
attendance, (assuming the student is not on an approved excused leave or approved leave of absence
CALIFORNIA STATE REFUND POLICY
Refunds must be calculated from the last date of recorded attendance. The refund policy is for students who have completed 60% or less of the term. A student who has completed greater than 60% of the term will not be entitled to a refund. The following calculations refl ect this policy:
1. Divide the total tuition charge (exclusive of the registration fee) by the number of hours in the program.
2. The quotient is the hourly charge for the program. 3. The amount owed by the student for the purposes of
calculating a refund is derived by multiplying the total hours scheduled to be attended through the last date of attendance by the hourly charge for instruction, plus the amount of the registration fee and other materials obtained by the student (i.e., books and equipment). 4. The refund shall be any amount paid in excess of the fi gure
derived in “3” that was paid by the student.
5. If a student received equipment and/or books and they are in excellent condition, the student will be able to return them for a refund within 30 calendar days from the effective date of withdrawal. If the student fails to return equipment and/or books in excellent condition within 30 calendar days, Westwood College may retain the documented cost of the equipment and/or books and offset them against the refund calculated above.
INSTITUTIONAL REFUND POLICY
Refunds must be calculated from the last date of recorded attendance. The following calculations refl ect this policy: 1. A full refund of all monies paid, excluding the
registration fee, if the applicant is not accepted by the college.
2. A full refund of tuition and fees paid if the applicant withdraws within seven days after signing the enrollment agreement or making an initial payment, provided that the applicant has not attended an orientation, toured the campus, or commenced training.
3. A full refund, without penalty, if the applicant withdraws within seven business days following the applicant’s visit to the college and/or regularly scheduled orientation.
4. A full refund of tuition and fees paid in the event that the college discontinues a course or program of education during a period of time within which a student could have reasonably completed the same except that this provision shall not apply in the event that the college ceases operation.
The policy for cancellation, settlement, and refund of tuition and fees provides for at least the following:
Georgia
1. A student completing no more than 5% of instructional time is refunded no less than 95% of tuition.
2. A student completing more than 5% but no more than 10% of instructional time is refunded no less than 90% of tuition.
All States Excluding Georgia
3. In all states except for Georgia, a student terminating within the first 10% of the term shall be entitled to a refund of 90% of the term price, exclusive of books, tools, and supplies.
All States
4. In all states including Georgia, a student terminating after 10% but within the first 25% of the term shall be entitled to a refund of 75% of the term price, exclusive of books, tools, and supplies.
5. In all states including Georgia, a student terminating after 25% but within the first 50% of the term shall be entitled to a refund of 50% of the term price, exclusive of books, tools, and supplies.
6. In all states including Georgia, a student terminating after 50% but within the first 75% of the term shall be entitled to a refund of 25% of the term price, exclusive of books, tools, and supplies.
7. In all states including Georgia, a student terminating after completing 75% of the term shall not be entitled to any refund and shall be obligated for the full term price which constitutes maximum obligation, exclusive of books, tools, and supplies.
8. The above calculations are performed on a term-by-term basis as determined by the particular term in which the student withdraws. All previous terms will be charged in full. 9. The lab charge and online per credit course fee are treated
as part of the tuition for refunding purposes.
Students must inform their program chairs in writing within 20 calendar days from withdrawal from the college as to how their tool kit will be dispositioned. If the student does not notify the program chair within the allotted time, the following actions will occur:
1. If the student chooses to keep the tool kit, the student’s account will be charged for the tool kit.
2. If the student chooses to return the tool kit, the student’s account will be credited for the depreciated value of the tool kit, and the tool kit will become the property of the college. Should a student with to re-enter the college, the student will need to purchase a new tool kit.
A student may return his/her tools (unopened software or software subscriptions) to Ambassador Bookstores for an
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additional credit upon withdrawal. Only if the tools are judged to be in excellent condition (in sellable condition and unopened if wrapped in shrink wrap) will the student receive a refund or credit (depreciated value) to the his/her account. The student shall have 30 days from the voucher purchase date or from the term start date (whichever is later) to return materials to the bookstore.
A student may make returns of course materials if:
1. He/she provides a copy of the voucher or sales receipt that was included with the original order.
2. The return is made during the same semester the materials were purchased.
3. The student shall have 30 days from the voucher purchase date or from the term start date (whichever is later) to return materials to the bookstore.
4. The materials are in mint, re-saleable condition. Wrapped items or sealed CDs can only be returned if the plastic or seal is not opened.
5. Electronics, special order items, and imprinted
merchandise are sold on a non-returnable basis, except clothing may be returned for a different size.
6. Course materials, electronics, or imprinted merchandise may be exchanged if received damaged and the bookstore is notified upon receipt of damaged materials.
If these requirements are met, please send the materials for exchange or return to:
Ambassador Bookstores
Attn: Store Returns Department 550 Smith Street
Farmingdale, NY 11735
For each item the student wishes to return, please fi ll in the Return Reason Code. If the student does not provide a code, the bookstore will conclude the item is no longer needed.
Please return items to the address noted above, via UPS, FedEx, registered mail, or other method that gives the ability to track the package.
The effective date of termination (cancellation/withdrawal) is defi ned as:
1. The date of receipt of student’s notifi cation; or 2. The date the institution determines the student is no
longer attending; or
3. For the purpose of calculating the refund, a student’s last day of attendance (LDA) is the last day a student has demonstrated completion and has submitted the unit assignment(s).
All refunds will be paid within 30 days from the effective date.