Modelo Integral de Gestión Social

22. (1) – A person or persons opening a single or joint account may nominate any person or persons who in the event of his/their death shall become entitled to the payment of the amount due on the account by filling in the required entries in the application form (SB-3). The depositor(s) of an account may also apply for nomination to the head office of the office at which the account stands at any time after opening the account in form (SB-55) together with the pass book. No nomination shall be made in respect of an account opened by or on behalf of a minor or a person of unsound mind.

Note: - The depositor(s) can also make nomination in favour of Institutions, Associations, Unions, Clubs, Guilds, Organisation etc. The words ‘person or persons’ occurring in para (1) above, in whose favour nomination can be made will also cover Institutions, Associations etc.

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(2) The nomination, its cancellation or variation, when it is registered, takes effect from the date of presentation at the post office where the account stands, regardless of when it is registered by the Head Office. The date of presentation will be evidenced by the date stamp of the Branch, Sub or Head Post Office at which the account is opened or stands. When presented, the nomination is to be signed by the Branch, Sub and Head Postmaster as well as impressed with the date stamp of the office.

(3) (i) The nomination portion on the reverse of form(SB-3) and application for nomination (SB-55) received in the Head Office direct or through the sub offices should be scrutinized and signature verified. If in order, the nomination should be accepted under the dated signature of the Postmaster. It should then be registered in the Register of Nominations (Form SB-56) (Annexure-2). A rubber stamp” Nomination registered under No…….on (date)………” should be embossed on the top of the ledger card under the dated signature of the Postmaster. The name(s) and address (es) of the nominee(s) should also be entered in the ledger card in the prescribed column.

(ii) A monthly summary should be drawn up in the register of nominations (SB-56) in the following form: -

Summary for the month of……….

1. Number of nominations in force at the close of he previous month. 2. Number of nominations made during the month.

3. Number of nominations deleted on account of closure or transfer of account/cancellation of nomination, etc.

4. Number of nominations in force at the end of the month.

Ledger Assistant Postmaster

(4) The name(s) of the nominee(s) will be entered in the pass book if the sentence. “The name(s) of the nominee(s) may not be entered in the pass book”, appearing in the application form, is scored out. Otherwise, the name(s) of the nominee(s) will not be entered in the pass book but the date of the nomination, the date of registration of the nomination and the number of registration of the nomination will, in any case, be recorded under the dated signature of the Postmaster. Attention of the depositor should be drawn by the counter Assistant to this provision when he makes the application. The form does not provide for a separate acknowledgment of the nomination to the depositor.

(5) Whenever a ledger card is used up and a fresh one is prepared, particulars of nomination should also be recorded on the fresh ledger cared. Similarly, the particulars of nomination should be recorded in the pass book whenever a fresh pass book is issued in lieu of used up or lost one.

(6) Procedure in Departmental Sub Offices when the depositor applies for nomination at the time of opening the account: - If the depositor applies for a “nomination” in the application form (SB-3), the pass book shall be prepared by the SPM and delivered to the depositor immediately. In such cases, the HO on receipt of the application form (SB-3) form the sub office, will take necessary action to register the nomination in its records and intimate the details of registration, namely, No of registration and date of registration to the sub office concerned immediately through the S.B. Slip. The SPM shall take action to record these particulars on the top of the SB ledger of the account concerned or in the SB Journal against relevant entry and sign them under his dated signature. These particulars shall also be noted by the SPM on the first page of the pass book and signed by him, when the pass book is presented by the depositor for next transaction. The nomination, on registration in the head office, will be effective from the date of its presentation. This date will be noted in all the relevant records under the signature of the SPM. The name of the nominee will be entered in the pass book if the depositor has opted for it in the application form. In case of accounts opened in branch offices, if there is any request for nomination from the depositor in the application (SB-3), similar action shall be taken by the SPM. The Branch Postmaster should be instructed to obtain the pass book from the depositor when it is presented at his office for next transaction and forward it to the sub office so that the particulars of registration of nomination may be recorded in the pass book.

Note: - In respect of RD/MIS Senior Citizen Savings accounts the nomination will be registered at departmental sub offices as these sub offices are now competent to open and close these accounts without the prior sanction of the head office. These offices will now maintain registers of nominations for these accounts.

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(7) (i) A nomination made by a depositor under sub-rule (1) may be cancelled or changed by the depositor. A fee of rupee one shall be chargeable on every application for registration of a nomination or of any variation in nomination or cancellation thereof; provided that no fee shall be charged on an application for registration of the first nomination. Whenever depositor desires to change or cancel a nomination he should fill in the prescribed form of application (SB-55) and present the same along with the pass book with the prescribed fee in postage stamps affixed on it. The application will be verified in the same manner as an original application for nomination. On receipt in the Head office it will be scrutinized with reference to the original nomination and the specimen signature and if found in order the change/cancellation shall be accepted by the Postmaster under his dated signature.

(ii) In case of cancellation a rubber stamp “Nomination cancelled” should be affixed on (a) the original application for nomination form (SB-3)/application (SB-55) (b) the ledger card (c) the pass

book and (d) in the remarks column against the entry in the register of Nominations under the dated signature of the Postmaster. The application for cancellation should be filed with the original application for nomination

(iii) In case of change a rubber stamp “Nomination altered under No……… on (date)……” should be affixed on (i) the original application in form (SB-3)/application for nomination (S.B.-55) (ii) the ledger card (iii) the pass book and (iv) in the remarks column against the entry in the register of Nominations under the dated signature of the Postmaster. The Nomination should be registered under a fresh serial number in the register of Nominations.

(iv) The postage stamp affixed on the application should be defaced with the date stamp of the office.

(v) The application for nomination (Form SB-55) will be kept in a guard file. The application for cancellation or change (SB-55) should be filed in the guard file along with original application for nomination or application form (SB-3).

Note: - If for any reason the application for nomination or change in nomination given by the depositor is not accepted, he should be informed in writing the reasons for non-acceptance.

8. (i) When a depositor makes a nomination or cancels/changes the nomination already made, using form SB-55 at a sub office, the Sub Postmaster will send the application to Head Post Office making the following remarks over his signature in the column for ‘detail’ in the pass book against the entry of the last transaction over him signature.

“SB-55 sent to H.O. on ………(date)”. The Head Office will register the nomination, cancellation or change, as the case may be, and communicate the registration number and names(s) of the nominees(s) to the Sub Office through the SB slip for record in the SB ledger of the sub office as well as the pass book when presented for the next transaction by the depositor.

(ii) For an account standing at a Branch Office, the Branch Postmaster will send the form SB-55 to the Account office (sub office) making the remarks “SB-55 sent to Account Office on…….(date) ‘’ in the column for details in the pass book against the entry of the last transaction over his signature.

The Account office will deal with it as it would with application in form SB-55 tendered at the office except for the pass book. When the particulars of registration are to be noted in the pass book, Account office will call for the pass book from the Branch Postmaster, to be sent when presented for transaction next, make the prescribed entries therein over dated signature and return the pass book to the Branch Post Office for delivery to the depositor.

(iii) If the Branch Office is directly in account with the Head office, the procedure of sending the pass book along with the nomination will be followed.

(iv) Extra Departmental Sub Offices will follow the procedure of sending the pass book along with the application for nomination to the Head Office.

(9) When an account in which a nomination exists is transferred to another Head Office, a remark “Nomination registered under No…… on ……” should be made on the advice of Transfer and a remark “Account transferred to ………. S.O./……….. H.O………on………” in the remarks column of the register of nominations against the relevant entry. Where a nomination is made in a separate application in the form (SB-55), the application (SB-55) and application for change, if any, should also be sent with the Advice of Transfer. A

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Check Slip indicating the fact of transfer will be kept in its place in the guard file. In the receiving Head Post Office, the procedure laid down in sub para (1) above should be followed for the registration of

nomination at the time of opening of the account. The revised registration number should be noted in the pass book when it is presented by the depositor.

In the case of transfer from one office to another under the same Head Office the new account number should be noted in the application for nomination (SB-55) or change, if any, and against the relevant entry in the register of nominations.

In case of account in respect of which a nomination has been made is closed by the depositor, the entry ‘cancelled by closure’ should be made in the application for nomination, the ledger card and the register of nominations.

(10) In respect of TD and other types of accounts, nomination register will be maintained separately for each type of account. In smaller offices separate pages for each type of account may be allotted in the same register.

(11) The register of nominations is an important and permanent record. It should be maintained properly and carefully. The register, when not in use, should always remain in the personal custody of the Postmaster/Sub Postmaster.

Note:- If the nomination was not registered in the usual course due to omission on the part of pot office, it can be registered at a later stage even after the death of the depositor. The nomination will be valid in such cases.

OPENING OF SAVINGS ACCOUNT