Planteamiento Programatico Sector Cultura Y Turismo 1 Línea Estratégica 8: Reafirmando La Identidad.

Prof. Preeti Ratan Rajguru

Assistant Professor BMCC, Pune [email protected]

Abstract

With increasing competition, it has become very essential to give quality education to the students. With quality education comes innovative teaching and that has resulted in increasing work load of faculties. Lot of data needs to be managed and stored by the faculties and so pilling of paper has increased. Technology can play a crucial role in this direction. Storage of data through ERP will reduce the work load of faculty and all that work which was done manually can be done through this system. As faculties has to perform various tasks, right from teaching, to maintaining various records, as well as improve their personal profile all this can be done through ERP.

Keywords: Enterprise Resource Planning (ERP), ERP in Higher Education, Academic Function

1. INTRODUCTION:

Ancient education system in India was symbolized by learning from ‗guru‘ under the banyan tree, confined to limited number of students. The academic function was very smooth during those periods as limited number of data was required to be maintained. This system has changed over a period of time as number of students getting education has increased,which has lead to increased data management.

Today education sector in India is one of the fast growing sectors which have increased an extensive interdepartmental collaboration for the various tasks. With the advancement of this sector record maintenance has increased and resulted in better management and allocation of resource. Faculties in educational institutionshas to perform various academic functions like preparing time table, lecture plan, checking of answers books, filling up regular lecture attendance, storing various assignment sheets, taking practical, taking students feedback and many more which has resulted in pilling up of bundle of hard copy of data in storehouse. Therefore management of such a huge data has become a challenging task for thefaculties where paper work has increased. Enterprise Resource Planning (ERP)can play an important role in this direction by making the academic work of faculties more digital. ERP reduces the manual work of data maintenance and all the work is done relating to this is done in an efficient manner.

ERP in education is nothing but changing the world with technology. It eliminates human efforts and leaves you with more energy and time so that you can focus on the aspect that requires more attention i.e. ‗Education‘

2. STATEMENT OF PROBLEM:

While reviewing the literature the researcher has found thatresearch papers has been written on implementation of ERP in Higher Education, but not much has been said on the benefits of ERP for faculties in the smooth running of academic function and the problem faced by them while implementation of this system. Hence the researcher has taken a topic, ―ERP: An Efficient Tool to Manage Academic Function of Teacher‘s in Higher Education‖.

3. LITERATURE REVIEW:

 Watson and Schneider (1999) in the research paper ―Using ERP in education Communication of AIS‖ investigated the factors which are important while implementing ERP in higher education and which factors lead to success or failure. After the investigation they mentioned

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that staff training is very important process when implementing ERP in higher education in order to gain more benefits from theses system1

 According to Robert. C (2004): ERP has played an important role in IT management of Higher Education but it is to some extent far from the core discipline of higher education. It is important to define ERP system in higher education as being multiple scopes, tracking a range of activities including human resource system, administrative student information system and financial system2_.

 Udith (2005): in the article, ―Good Enough! IT investment and Business Process Performance in Higher Education‖ stated that the key question is whether or not ERP enhance performance process and looked the roles of factors such as leadership and culture and their effects of ERP and business performance. The study concluded that ERP potentially improves business performance in higher education by enhancing services offered to students, faculty and staff3_.

 Khare N (2014) in her research article ―A study of implications of Enterprise Resources Planning (ERP) system in Higher Education‖ stated that evaluating the most critical factors that potentially determine the impacts from these systems is highly desirable in order to explain the actual benefits that could be achieved through these systems by users and organizations since they could affect educational outcomes and delivery4_.

After reviewing the literature the researcher has found that many articles talks‘ positive things about implementing ERP in higher education from administrativeangle. But not much has been writtenabout how ERP can be an effective tool to faculties in order to handle their academic function and reduce their workload of maintaining data.

4. OBJECTIVE:

1. To study the role of ERP in the higher educational institutions 2. To study the benefits of ERP for the facultiesin higher education 3. To study the problem faced by the faculties in using ERP

4. To suggest measures that can be taken in order to remove the resistance of ERP among faculties

5. METHODOLOGY OF STUDY:

This paper focuses on the benefits ofERP for faculties in their academic functions. The research is based on primary and secondary data. Primary data is collected by interacting with the college faculties where academic function is performed through ERP system and secondary data is collected from research papers articles and internet.

6. ENTERPRISE RESOURCE PLANNING (ERP) AND ITS BENEFITS TO FACULTIES IN HIGHER EDUCATION:

ERP is information system software that integrates departments and functions across an organization in one common computer. ERP runs off in single database, which enables all the departments to share information and communicate with each other. ERP systems comprise function specific module, designed to interact with the other modules. With implementation of ERP the workload of facilities will automatically get reduce as they don‘t have to maintain any record manually. All the information will be available to the facultiesat a click of a button.

Benefits of ERPto facultiesinthe performance of their academic function:

1. Administrative benefits:

 Faculties can record attendance through biometrics or on their mobile through ERP apps,which willreducesfacultieswork of recording attendance manually.

PILLAI COLLEGE OF ARTS, COMMERCE & SCIENCE,New Panvel, New Mumbai-06 Page 182  Defaulters list can be generated easily if attendance is filled up through ERP. Faculties just have to enter the attendance percentage below which they want defaulters list and the list will be generated.

 Once the subject allocation is done to the facultiestimetable can be generated automatically

2. Facilitating students evaluation:

 Instead of taking class written assignment/ test faculties can take online test which will result in less time consumption and marks will be generated automatically through the system

3. Student connectivity:

 Through ERP facultieswill be able to send notes, assignmentsand various announcements to students.

 If students have any doubts regarding the subjects, they can get solved through ERP.

 As the work will be done on click of the button faculties will get more time to mentor students.

4. Students progression and performance:

 Students‘ progress can be tracked through ERP

 Faculties can track the performance of the students in particular subject which will help them to find the weaker students and necessary step can be taken to improve their performances.

5. Self-performance evaluation:

 Maintenance of personal record for performance appraisal is very important for facultiesand hence records can be maintained though ERP in their personal profile by uploading the documents in the system.

6. In-faculty communication:

 Communication can become more effective between the faculties through ERP

 Faculties can send notice regarding any meeting or events to their colleagues through ERP

Though there are benefits of ERP, institutionsfind it difficult to implement it,as faculties do not accept this change easily. The experienced faculties do have resistance to this change as it requires knowledge of computers. As the system is bit difficult to understand the existence of resistance is obvious. But institutions can overcome this by convincing the faculties about the benefits and how will the system reduce their workload once they are well worse with the system.

7. SUGGESTION:

1. Separate training should be given to those faculties who are not much comfortable towards use of computers. They need to be convinced and given confidence regarding the system that how it will be useful to them in reducing their work load.

2. Programing should be designed in such a way that it is user friendly and easy to operate by the faculties.

3. One time training is not enough regarding operation of this system. Continuous training is required.

4. While interacting with the faculties it was found that availability of number computers with latest configuration and high speed data connection is very important for operating the system. Hence for successful implementation of this system institution should provide minimum and required infrastructure to the faculties.

5. In order to implement ERP, involvement of faculties in programme designing is very important. Their suggestion should be welcomed regarding actually how they want system to operate. 6. Few faculties who are efficient in use of computes must be given separate training so that they

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8. CONCLUSION:

Use of ICT is the need of an hour in education system and you cannot ignore it. Today most of the corporates are using ERP system in order to manage huge data. Education sector is one of the fast developing sectors and managing huge data in the coming years is going to be a difficult task for the educational institutions. ERP has to be given a serious thought. All the working process has to be done through ERP only so that the task of maintaining huge data becomes less and faculties can concentrate in their core job, which is teaching.

9. REFRENCE:

Watson, E. and H. Schneider (1999). ―Using ERP in Education‖ Journal:Communicationsof the AIS archive Amin. N and Fekry A (2015) ―ERP system functionalities in Higher‖,https://ac.els-

cdn.com/S1877050915029300/1-s2.0-S1877050915029300

Udith (June 2005) ―Good Enough! IT Investment and Business Process Performance in Higher Education‖https://www.educause.edu/ir/library/pdf/ERS0504/ekf0504.pdf

Khare N (2014) ―A study of implications of Enterprise Resources Planning (ERP) system in Higher Education‖ http://www.nci2tm.sinhgad,edu/NCIT2M2014 P/data/NCI2TM 02.pdf

Murphy C, (2004) ―ERP: The Once and Future King of Campus Computing‖. Campus Technology Syllabus Media Group. http://www.campustechnology.

Goeun. S (2013) ―Challenges in implementing Enterprise Resource Planning (ERP) system inn Large Organization: Similarities and Differences between corporate and university environment‖ http://web.mit.edu/smadnick/www/wp/2013-07.pdf

Pollock N and James C (2004) ―ERP System and the university as a unique organization‖. Information Technology and People, http://www.emeraldinsight.com/doi/abs/10.1108/09593840410522161 Zornada. L and Bertok. T (2005) ‗Implementing ERP in Higher Education‘ Conference: Information