11.10.1
Requirements
Lotus Notes
Lotus Notes version R6.5 or later
Lotus Domino Server R6.5: Windows 2000, 2003 Server or later RAM: at least 128* MB
Free disk space: at least 500 MB
Lotus Notes Client(s): Windows 2000 SP4, Windows XP Prof. SP1, Windows 2003 Server SP1 RAM: at least 64* MB
Free disk space: at least 250 MB
*Please note the minimum requirements for DocuWare 5.
DocuWare
DocuWare 5 Servers: Windows 2000 SP4, Windows XP Prof. SP2, Windows 2003 Server SP1, Windows Vista, Windows 2008 Server, Windows 7.
RAM: recommended 2 GB
DocuWare 5 Client: Windows 2000 SP4, Windows XP Prof. SP2, Windows 2003 Server SP1, Windows Vista, Windows 2008 Server, Windows 7
RAM: recommended 1GB
DocuWare CONNECT to NOTES 2 only works with file cabinets in DocuWare 5 mode. File cabinets in DocuWare 4 mode and RAIMA databases are not supported by DocuWare CONNECT to NOTES.
The DocuWare installation comprises several steps. You will need your license details for entering your user details and the license code. For more information about the licenses, see the Installation Manual
or the Setup online help. For a description of how to install CONNECT to Notes, please see the CONNECT to NOTES online help and the following chapter.
For automatic archiving of documents from Notes to DocuWare file cabinets, a DocuWare client must be installed on the Domino server on which the CONNECT to NOTES database is installed.
11.10.2
Implementing DocuWare CONNECT to NOTES
Implementation of DocuWare CONNECT to Notes must be carried out by a Lotus Notes developer.
Temporary directory
A temporary directory with the name DWC2N is created for storing and importing documents in Lotus Notes. This directory is created automatically under the operating system’s temp directory for the user who is logged on.
DocuWare CONNECT to NOTES Files
Database templates: CONNECT to NOTES files are copied by the client setup into the subfolder
CONNECT to Notes of the DocuWare Client directory if the Database templates option is selected from the list of modules for the client setup. The templates do not have to be installed on client computers, as only the Notes administrator needs these templates.
The templates must be copied into the DATA directory of the Domino server being used. From there they can be used to create Notes databases on the Notes client.
C2NAppl.ntf contains the template for the Lotus Notes database in the CONNECT to NOTES application.
C2NLink.ntf contains the template for a Lotus Notes database to be used as the link database.
C2NLangDocs.nsf contains all the CONNECT to Notes interface texts. If, after a CONNECT to Notes update, the new elements are not labeled correctly, this database can be used to update the texts. The database must also reside on the Domino server and is only used once to update the interface texts.
Client component: The file is copied by the client setup into the local DocuWare path if the Client
component option is selected from the list of modules for the client setup. The file must be installed on every computer on which a Notes client is to run. Without the DLL file, CONNECT to NOTES will not work. The local DW path is copied to the "PATH" environment variable. The Notes client must not be started during setup.
DWLNConn.dll contains internal functions.
If you are installing DocuWare CONNECT to NOTES manually – without DocuWare setup – copy the DWLNConn.dll file into the local DocuWare program directory. You must also manually copy the local DocuWare path into the PATH environment variable.
DocuWare Modules
Note: Setting the Path system-variables
Add the local program directory of the DocuWare client to the operating system’s Path system variables. To do this, proceed as follows:
On Windows 2000, open the Control Panel and then click on System to open the System Properties dialog box.
In the System Properties dialog box, select the Advanced tab.
Click on the Environment Variables... button to open the Environment Variables dialog box. Now modify the Path system variable. If more than one path is entered in the Path system variable, these must be separated by a semicolon.
This entry must be made on both the Domino server and on the clients.
Creating a Notes Database
You need the two C2NAppl.ntf and C2NLink.ntf template files to create a Notes database. Copy these files into the \DATA subdirectory of your Lotus Notes\Domino installation.
To create a new database, proceed as follows:
Open the New Database dialog box from the File/Database/New (Ctrl+N) menu.
In the New Database dialog box, define the settings for the new database. To obtain a list of all available templates, enable the Show more templates option. Select the DocuWare CONNECT to NOTES 5.1 database templates from this list.
What to do Next
Notes: Once you have finished installing and implementing the CONNECT to NOTES database, you must
configure it in Notes. To do this a Notes user with at least the C2NAdmin role must be entered in the ACL of the CONNECT to NOTES database. The role must be assigned to the Notes user before the DB is opened for the first time. For more details on configuration, see the CONNECT to NOTES online help.
DocuWare: Each DocuWare file cabinet in which documents will be stored from Notes, must be Notes-
enabled. Enable it by selecting the Notes access allowed option for each file cabinet in DocuWare Administration, under File cabinet x/General/Options.
11.10.3
Files for PDF converter
With DocuWare 5.1b Service Pack 3, new files are supplied for the PDF converter. These must be copied both to the DocuWare program path and the Lotus Notes Client class path. DocuWare Setup
automatically copies the files to the DocuWare directory, but the files must be manually copied to the Notes path.
The files are called: DXLtoPDFConverter.jar, pd4ml.jar, ss_css2.jar, xalan.jar
Additional files for Notes version R6: crimson.jar, serializer.jar, xercesImpl.jar, xml-apis.jar
< DocuWare client path >\CONNECT to Notes\jar
< DocuWare client path >\CONNECT to Notes\jar\R6 (path for the additional files for Notes R6)
Notes path for these files:
<Lotus Notes client path>\jvm\lib\ext
(If Lotus Notes R6 is used, the content of the <DocuWare Client path>\CONNECT to Notes\jar\R6 folder must also be copied to the Notes class path.)
After the files have been copied, Lotus Notes Client must be restarted.
11.10.4
Known Issues
If documents are not archived in their original format, DXL or DXL-based PDF conversion, MIME e- mails will be blocked by two known IBM bugs (IBM SPRs XZWG7MLAX5 and WMUH7BMKYQ). If you want to archive MIME e-mails in a different format than the formats mentioned above, please contact IBM, quoting the above SPR numbers.