At the conclusion of these exercises, you will be able to: • Display payment-related and object-related cash flows • Perform periodic posting
• Generate vacancy postings
• Update incoming payments manually • Check account information of your tenants • Start an automatic payment run
Your enterprise pays regularly recurring amounts for rent and services to your business partners with vendor accounts.
Your company collects periodic rent payments from your tenants. Your company also allocates internal costs to different
departments for the use of office space and other areas in the locality.
1 Simulate periodic posting for the contracts in your business entity (1##) for January of last year. Check the error log.
2 Release your business entity for posting in the RE Navigator.
3 Simulate periodic posting of your objects again for January of last year.
As soon as the simulation does not show any errors, perform periodic posting for the
contracts of YOUR business entity (all contracts) for January of last year.
4 Call up the posting log.
5 Display the customer account for your commercial lease-out. To do this, use the relevant contract.
6 Display the cash flows of the commercial lease-out. Pay special attention to the status of the first entry. The status changed from P (for planned) to I (for actual). Branch to the relevant accounting documents.
7 The tenant of the commercial lease-out pays the rent in cash for January of last year. Post the incoming payment (transaction F-28). Select the following data:
Account 113100
Type DZ (Customer payment)
Amount € 21.460,15
Enter the account number from your contract for the customer. Choose Process open items.
Save.
Call the customer account again, as described in exercise 5.
8 Perform Periodic Posting: Rental Objects (Vacancies)for your business entity for January of last year.
First simulate the vacancy posting. Check the error log and then execute the periodic posting.
Solutions
Unit:
Accounting
Topic:
Periodic Posting, Incoming Payments, Vacancy
Postings, Payments
1 Simulate periodic posting.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
Accounting → Periodic Postings → Periodic Posting: Contracts (RERAPP)
Enter the following data:
Field Name or Data Type Values
Company Code 1000 Object Selection Active X
Object ID BE 1000/1##
Hierarchical Object Selection X Month for Posting Run 01
Year for Posting Run Previous year Confirm these entries with ENTER.
In the Posting area, ensure that the entry in the Posting Run Mode field is
Simulation and that the entry in the Type of Posting Run field is Periodic Posting + Transfer. Change these entries if necessary.
Choose (Execute).
Check the error log by choosing (Error Log). Expand the entry that is marked with .
Leave the error log and the periodic posting by pressing (Back) three times.
2 Release your business entity. Call the RE Navigator.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
RE Navigator → RE Navigator (RE80)
Change the display in the Navigation Area to My Objects and expand Business Entities by choosing the icon on the left of the entry. Double-click your business entity and then choose (Changes Between Display <-> Change). Release your business entity for accounting by choosing and save with (Save).
3 Execute periodic posting.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
Accounting → Periodic Postings → Periodic Posting: Contracts (RERAPP)
Enter the following data:
Field Name or Data Type Values
Company Code 1000 Object Selection Active X
Object ID BE 1000/1##
Hierarchical Object Selection X Month for Posting Run 01
Year for Posting Run Previous year Confirm these entries with ENTER.
In the Posting area, ensure that the entry in the Posting Run Mode field is
Simulation and that the entry in the Type of Posting Run field is Periodic Posting
+ Transfer. Change these entries if necessary. Choose (Execute).
Check the error log by choosing (Error Log). Leave the error log by pressing (Back) twice.
In the Posting screen area, select Update Run in the Posting Run Mode field. Select Periodic Posting + Transfer in the Type of Posting Run field.
Choose (Execute).
Check the error log again by choosing (Error Log).
Leave the error log and the periodic posting by pressing (Back) three times.
4 Look at your posting log.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
Accounting → Reporting → Posting Log (RERAPL)
In the Company code field, enter the value 1000, and in the Document entry date field, enter today's date. Choose (Execute).
5 View a customer account based on a specific contract. Call the RE Navigator.
In the SAP menu, choose: Accounting → Flexible Real Estate Management → RE Navigator → RE Navigator (RE80)
Change the display in the Navigation Area to My Objects and expand Real Estate Contracts by choosing the icon on the left of the entry. Double-click the number of your commercial lease-out.
Go to the Partners tab page and choose Account, then run the report with (Execute).
Leave the item display of the customer by pressing (Back) twice. 6 Go to the Conditions tab page and choose (Cash Flow…).
Choose (Entry Already Posted) and double-click the accounting document text. Leave the document display by choosing and then .
7 Call the RE Navigator.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
Accounting → Single Documents → Post Incoming Payments.
Enter the following data:
Field Name or Data Type Values
Document Date 05.01. of last year Posting Date 05.01. of last year
Type DZ Company Code 1000
Account 113100 Amount 21.460,15
In the Open item selection area, place the cursor in the Account field and call the F4 Help.
Go to the Customers By Real Estate Contract tab page, enter the contract number of your commercial lease-out and choose (Start search).
Select the displayed line and copy the customer number with . Choose Process open items and post with .
Call the customer account again, as described in the solution to exercise 5. However this time, select All items in the Line item selection area.
8 Simulate periodic posting: vacancy.
In the SAP menu, choose: Accounting → Flexible Real Estate Management →
Accounting → Periodic Postings → Periodic Posting: Vacancy for Rental Objects (RERAVP)
Enter the following data:
Field Name or Data Type Values
Company Code 1000 Business entity 1## Month for Posting Run 01
Year for Posting Run Previous year Confirm these entries with ENTER.
In the Posting screen area, ensure that the Posting Run Mode field is filled with
Simulation. Change the entry if necessary. Choose (Execute).
Check the error log by choosing (Error Log). Leave the error log by pressing (Back) twice.
Change the entry in the Posting Run Mode field to Update Run and execute again by choosing .
Check the error log again by choosing (Error Log).
Leave the error log and the vacancy periodic posting by pressing (Back) three times.
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