At the conclusion of these exercises, you will be able to: • List and describe the steps required for contract management • Link rental spaces to the contract and enter all required data You create and maintain numerous, varied contracts with your business partners:
• Lease-in for the whole locality • Lease-out with external tenants
• Lease-out with the organizational units of your company • Security deposit contract to protect a rental
Start the RE Navigator.
1 Create a real estate contract of the type commercial lease-in.
In the Company Code field, enter 1000, in the Tenancy law field, select German
tenancy law, and enter a Name for your contract.
Create a partner for your contract with the role of landlord with vendor account. The business partner type for the landlord should be organization.
Assign a name, search term, address and communication data. In the company code data, enter domestic payments as the planning group.
Enter a contract start date of 01.01.[last year] and a term of 120 months. Assign standard renewal rule 1200.
Assign business entity (1##) to your contract.
On the Posting Parameters tab page, for Organizational Assignment assign business area 9100 (Real Estate) and profit center 1480 (RE Real Estate Others).
Define the following conditions:
Condition Type Calculation Formula
Unit Price
Distribution Formula Basic rent Com. Space m2 24,70 € Determined automatically AP service Fixed amount 13.700,- € Determined automatically
2 Create a real estate contract of the type commercial lease-out.
In the Company Code field, enter 1000, in the Tenancy law field, select German
tenancy law, and enter a Name for your contract.
Create a partner for your contract with the role of master tenant with customer
account. The business partner type for the tenant should be organization.
Assign a name, search term, address and communication data.
Enter a contract start date of 01.01.[last year] and the standard notice rule 1100. For your lease-out, assign rental space Office_01 – 650 m2 and then extract 7 parking spaces from the pooled space for parking spaces. Assign the name 7 parking spaces for the new rental space.
On the Posting Parameters tab page, for Organizational Assignment assign business area 9100 (Real Estate) and profit center 1480 (RE Real Estate Others). Change the due date of the conditions to the third working day of the month..
Copy the default conditions from the assigned rental objects.
Define a periodically recurring resubmission rule with resubmission reason 20 (Check
Location).
Save your contract.
3 Create a real estate contract of the type residential lease-out.
In the Company Code field, enter 1000, in the Tenancy law field, select German
tenancy law, and enter a Name for your contract.
Create a partner for your contract with the role of master tenant with customer
account. The business partner type for the tenant should be person.
Assign a name, search term, address and communication data.
Enter a contract start date of 01.02.[last year] and the standard notice rule 2000. Assign the janitor’s apartment to your lease-out and then extract 1 more parking space from the pooled space for parking spaces. Assign the name 1 parking space for the new rental space.
On the Posting Parameters tab page, for Organizational Assignment assign business area 9100 (Real Estate) and profit center 1480 (RE Real Estate Others). Change the due date of the conditions to the third working day of the month..
Copy the default conditions from the assigned rental objects. Save your contract.
4 Create a real estate contract of the type internal lease-out.
In the Company Code field, enter 1000, then specify a Name for your contract. Define 01.01.[last year] as the contract start date.
Extract 550 m2 office space from the ground floor (called Office02 – EG), 200 m2
office space from the first floor (called Office01 – 1.OG) and then 8 parking spaces
(called 8 parking spaces) from the pooled space for parking spaces.
Group the two office spaces together and call this object group Entire office space. On the Posting Parameters tab page, for Organizational Assignment assign business area 9100 (Real Estate) and profit center 1480 (RE Real Estate Others).
Enter 2200 as the cost center that is leasing in.
Copy the default conditions for parking space rental and assign the following conditions for your object groups:
Condition Type Calculation Formula
Unit Price
Distribution Formula
Office basic rent Com. Space m2 23,50 Determined automatically Flat-rate
operating costs
Com. Space m2 4,80 Determined automatically View the distribution formula that was determined automatically.
Save your contract.
5 Create another real estate contract of the type internal lease-out.
In the Company Code field, enter 1000, then specify a Name for your contract. Define 01.01.[last year] as the contract start date.
Extract 750 m2 office space from the first floor (called Office02 – 1.OG) and then 6
parking spaces (called 6 parking spaces) from the pooled space for parking spaces.
On the Posting Parameters tab page, for Organizational Assignment assign business area 9100 (Real Estate) and profit center 1480 (RE Real Estate Others).
Enter 2100 as the cost center that is leasing in.
Copy the default conditions for basic rent and parking space rental. Assign the following conditions for your office space:
Condition Type Calculation Formula Unit Price Distribution Formula Flat-rate operating costs
Com. Space m2 4,80 Determined automatically Save your contract.
6 Create a real estate contract of the type commercial security deposit.
In the Company Code field, enter 1000 and enter the contract number of your external commercial lease-out as the hedging contract.
Define Bank Guarantee as the Security Deposit Type. Assign a bank as a partner to this security deposit contract.
For the condition type, define Calculated Security Deposit with <K> (security deposit) as the Condition Purpose. The security deposit amount should be double the sum of all the condition amounts of the hedging contract.
Save your contract.
7 Activate your contracts in the automatically generated worklist, by selecting them and setting their status to active.
8 Create notice in the RE Navigator (in the future) for your residential contract. In this case, the tenant’s notice is submitted on today’s date. The reason for notice is limited use of the rented space.
You approve the notice, then activate and save it. View the term data for this contract.
9 Start the resubmission process to check the validity period of your lease-in and renew it.
Start the RE Navigator. Change the automatic filter to All Dates.
Select the object ID of your lease-in with Resubmission Reason Check renewal
option.
Transfer the contract to the Navigation Area and execute the renewal process. Then, set the renewal to completed.
Solutions
Unit:
Contract Management
Topic:
Creating Contracts, Entering Notice, Performing
Renewals and Resubmissions
To start the RE Navigator, in the SAP Menu choose:
Accounting → Flexible Real Estate Management → RE Navigator → RE Navigator (RE80)
1 Create a real estate contract of the type lease-in.
In the RE Navigator, change the display to My Objects.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Commercial lease-in.
Enter 1000 in the Company Code field. Enter a text in the Contract name field.
In the Tenancy law field, choose German tenancy law from the dropdown list. Go to the Partners tab page, choose (Assign New Partner) and select Landlord
w.Vendor Account. Enter a name, address and search term, then continue with . Because no partners were found, create a new landlord by choosing
Organization.
Choose Company Code. On the Account Management tab page, in the Planning group field, enter A1 (domestic payments).
Go back to the contract entry screen by choosing .
Go the Term tab page and enter 01.01.last year in the Contract start date field and enter 120 in the Term in months field.
Create a renewal rule by choosing and then selecting Renewal. Enter 1200 in the Renewal Rule field.
Go to the Objects tab page, choose (Insert object(s)) and double-click Business
entity. In the selection screen, enter the number of your business entity (1##), confirm with , select the proposal and copy your business entity by choosing again.
Go to the Posting Parameters tab page, in the upper screen area, select the
Organizational Assignment row and then enter 9100 in the Business Area field and 1480 in the Profit Center field.
Go to the Conditions tab page and choose (Insert Condition(s)). Select the entries
V100 (Credit side basic rent) and V105 (Adv. Pmnt Service charges) and continue with .
Enter 13,700.00 as the Unit Price for the AP service charge condition type. In the upper screen area, select the Credit basic rent line. Enter 24,70 as the Unit Price and change the Formula field to Com. Space m2.
Go to the Resubmission tab page, choose (Create Resubmission Rule) and select
Before Notification of Renewal Option.
In the Number of Months field, enter 2, then continue with . Save your contract by pressing Ctrl + S or (Save).
2 Create a real estate contract of type commercial lease-out.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Commercial lease-out.
Enter 1000 in the Company Code field. Enter a text in the Contract name field.
In the Tenancy law field, choose German tenancy law from the dropdown list. Go to the Partners tab page, choose (Assign New Partner) and select Master
Tenant w.Cust.Acct. Enter a name, address and search term, then continue with . Because no partners were found, create a new landlord by choosing
Organization.
Go back to the contract entry screen by choosing .
Go the Term tab page and in the Contract start date field, enter 01.01.last year. Create a notice rule by selecting the Notice line in the upper screen area. Change the entry in the Notice Type field to Standard Notice Procedure and enter 1100 in the Notice Procedure field.
Go to the Objects tab page, choose (Insert object(s)) and double-click Rental
Object. In the selection screen, enter the number of your business entity (1##), continue with , select the rental object Office_01 – 650 m2, then transfer your rental space by choosing (Copy).
To extract the 7 parking spaces, choose (Extract Rental Spaces) and enter the following data:
Field Content
CoCd/BE 1000 / 1##
UsageType 10 MeasType M005
Start the search by choosing (Perform Search).
Double-click the line with the icon. This line represents the pooled space found. In the list that is displayed, double-click the text <new 1> and, in the lower screen area, enter 7 parking spaces.
Transfer the rental space by choosing in the bottom left corner.
Go to the Posting Parameters tab page, in the upper screen area, select the
Organizational Assignment row and then enter 9100 in the Business Area field and 1480 in the Profit Center field. In the upper screen area, select the Frequency line and enter 3 (third working day) in the Due Date (+/-) field.
Go to the Conditions tab page and choose (Default Conditions(s)), select all entries, then transfer them with .
Go to the Resubmission tab page, choose (Create Resubmission Rule) and select
As of date … every … months. Change the Resubmission Reason to 20 (Check Location), then assign a Start Date (for example, 24.12.year) and an Interval in Months (for example, 12). Choose to continue.
Save your contract by pressing Ctrl + S or (Save).
3 Create a real estate contract of the type residential lease-out.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Residential lease-out.
Enter 1000 in the Company Code field. Enter a text in the Contract name field.
In the Tenancy law field, choose German tenancy law from the dropdown list. Go to the Partners tab page, choose (Assign New Partner) and select Master
Tenant w.Cust.Acct. Enter a name, address and search term, then continue with . Because no partners were found, create a new landlord by choosing Person. Go back to the contract entry screen by choosing .
To extract the parking space, choose (Extract Rental Spaces) and enter the following data: Field Content CoCd/BE 1000 / 1## UsageType 10 MeasType M005 Valid From 01.02. of last year
Amt Wanted 1
Start the search by choosing (Perform Search).
Double-click the line with the icon. This line represents the pooled space found. In the list that is displayed, double-click the text <new 1> and, in the lower screen area, enter 1 parking space.
Transfer the rental space by choosing in the bottom left corner.
Go to the Posting Parameters tab page, in the upper screen area, select the
Organizational Assignment row and then enter 9100 in the Business Area field and 1480 in the Profit Center field. In the upper screen area, select the Frequency line and enter 3 (third working day) in the Due Date (+/-) field.
Go to the Conditions tab page and choose (Default Conditions(s)), select all entries, then transfer them with Fehler! Textmarke nicht definiert.. Save your contract by pressing Ctrl + S or (Save).
4 Create a real estate contract of the type internal lease-out.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Internal lease-out.
Enter 1000 in the Company Code field.
Go the Term tab page and in the Contract start date field, enter 01.01.last year. To extract the office spaces, choose (Extract Rental Spaces) and enter the following data:
Field Content
CoCd/BE 1000 / 1##
UsageType 5 MeasType A101
Double-click the line with pooled space 1 (ground floor). This line represents the pooled space found. Assign the other measurements by choosing next to the text Distrib. Other Measurements.
In the list that is displayed, double-click the text <new 1> and, in the lower screen area, enter Office02 -EG.
In the left-hand screen area, change the entry in the Amt Wanted field to 200 m2 and choose Perform Search to run another search.
Double-click the line with pooled space 2 (first floor). This line represents the pooled space found on the first floor. Assign the other measurements by choosing
next to the text Distrib. Other Measurements.
In the list that is displayed, double-click the text <new 2> and, in the lower screen area, enter Office01 – 1.OG.
Transfer the rental space by choosing in the bottom left corner.
Select the two new rental areas on the left-hand side and choose (Group Object(s)), then in the lower screen area, enter Entire office space in the Object Group field.
To extract the office spaces, choose (Extract Rental Spaces) and enter the following data:
Field Content
CoCd/BE 1000 / 1##
UsageType 10 MeasType M005 Valid From 01.01. of last year
Amt Wanted 8
Start the search by choosing (Perform Search).
Double-click the line with pooled space 3 (parking spaces). This line represents the pooled space found.
In the list that is displayed, double-click the text <new 1> and, in the lower screen area, enter 8 parking spaces.
Choose (Insert Condition(s)) and double-click the line containing Object group. Select entries 11 (Office basic rent detail) and 30 (Operating costs flat rate), then confirm your selection with (Copy). Expand the details view by choosing in the lower screen area.
Enter 23,50 as the Unit Price and change the Formula field to Com. Space m2. In the upper screen area, select the OC flat rate line. Enter 4,80 as the Unit Price and change the Formula field to Com. Space m2.
Save your contract by pressing Ctrl + S or (Save).
5 Create a second real estate contract of the type internal lease-out.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Internal lease-out.
Enter 1000 in the Company Code field.
Go the Term tab page and in the Contract start date field, enter 01.01.last year. To extract the office space, choose (Extract Rental Spaces) and enter the following data:
Field Content
CoCd/BE 1000 / 1##
UsageType 5 MeasType A101 Valid From 01.01. of last year
Amt Wanted 750
Start the search by choosing (Perform Search).
Double-click the line with pooled space 2 (first floor). This line represents the pooled space found. Assign the other measurements by choosing next to the text Distrib. Other Measurements.
In the list that is displayed, double-click the text <new 1> and, in the lower screen area, enter Office02 – 1.OG.
In the left-hand screen area, change the entry in the UsageType field to 10, the MeasType field to M005, and Amt Wanted field to 6, then choose Perform Search to run another search.
In the list that is displayed, double-click the text <new 2> and, in the lower screen area, enter 6 parking spaces.
Go to the Posting Parameters tab page, in the upper screen area, select the Postings line and enter 2100 in the Cost Center field. In the upper screen area, select the
Organizational Assignment line and enter the value 9100 in the Business Area field and 1480 in the Profit Center field.
Go to the Conditions tab page and choose (Default Conditions(s)), select the entries for office basic rent and parking lot rental, then transfer them with
Fehler! Textmarke nicht definiert..
Choose (Insert Condition(s)) and double-click the line containing Office. Select entry 30 (Operating cost flat rate) and confirm your selection by choosing (Copy). Expand the details view by choosing in the lower screen area.
In the upper screen area, select the OC flat rate line. Enter 4,80 as the Unit Price and change the Formula field to Com. Space m2.
Save your contract by pressing Ctrl + S or (Save).
6 Create a real estate contract of type commercial security deposit.
Select the Real Estate Contracts entry, then click the right-hand mouse button and choose Create → Commercial security deposit.
Enter 1000 in the Company Code field.
In the Contract Number field, enter the number of your commercial lease-out and continue with .
In the Sec. Dep. Type field, select Bank Guarantee from the dropdown list. Go to the Partners tab page, choose (Assign New Partner) and select
Guarantor. Enter a name, address and search term, then continue with . Because no partners were found, create a new guarantor by choosing Organization.
Go back to the contract entry screen by choosing .
Go to the Conditions tab page and choose (Insert Condition(s)). Select D010
(Calculated Security Deposit) and continue with (Copy).
In the lower screen area, change the entry in the Cond. Purpose field to <K> (security deposit) and go to the Calculatn tab page also in the lower screen area.
7 Activate the contracts.
In the Navigation Area of the RE Navigator, change the display to Worklist and choose (Display)
Expand the Non-Active Contracts entry by pressing the icon on the left of the entry.
Select all contracts - except the security deposit contract – by pressing the left-hand mouse button and the shift key on your keyboard.
Hold the shift key down and press the right-hand mouse button. Choose Change Status → Activate.
8 Enter notice in the RE Navigator (in the future) for your residential contract. In the RE Navigator, change the display to My Objects and choose (Display). Expand the Real Estate Contracts entry by pressing the icon on the left of the entry.
Double-click the line with your residential lease-out, then choose (Display Object List in Navigation Area) in the upper screen area.
Expand the Processes entry by pressing the icon on the left of the entry and double-click Give Notice.
To enter a notice, choose (Changes Between Display <-> Change) and then (Create Notice). Select Give Notice on Contract.
Enter the following data:
Field Content
Entry Date Today's date Reason for Notice 2
Approved on Today's date
Choose (Activate Selected Notice) and save your notice by pressing Ctrl + S or (Save).
9 Start the resubmission process to check the validity period of your lease-in and renew it.
First, start the resubmission process by choosing Resubmission in the upper area of the RE Navigator.
Choose (Limit Date Display) and change the filter to All Dates.
Select the object ID of your lease-in with Resub.Rsn Check renewal option, then choose (Display Object List in Navigation Area).
Expand the Processes entry by pressing the icon on the left of the entry and double-click Renew.
To enter a contract renewal, choose (Changes Between Display <-> Change). In the Ap/R (Approved/Rejected) field, select Approved. Refer to the Notif. By