council in committee of the whole

(1)

Doc # 149990 Committee of the Whole Minutes, December 13, 2010 Page 1

COUNCIL IN COMMITTEE OF THE WHOLE

December 13, 2010 3:39 p.m.

Committee Room 2, City Hall

MINUTES

PRESENT:

Mayor Wayne Wright Councillor Jonathan Coté Councillor Bill Harper Councillor Bob Osterman Councillor Betty McIntosh Councillor Lorrie Williams Councillor Jaimie McEvoy

STAFF:

Mr. Paul Daminato - City Administrator

Mr. Rick Page - Corporate Officer/Director of Legislative Services Ms. Lisa Spitale - Director of Development Services

Mr. Jim Lowrie - Director of Engineering Services

Mr. Gary Holowatiuk - Director of Finance and Information Technology Mr. Dean Gibson - Director of Parks, Culture and Recreation

Ms. Judi Turner - Assistant Corporate Officer Ms. Louise Payne - Committee Clerk

ADDITIONS TO AGENDA

MOVED and SECONDED

THAT the Agenda be varied as follows:

On table report from Director of Development Services: Consultation process and Final Approval for Development Cost Charges Bylaw No. 7311 – added as Item 19 under New Business;

On table report from Director of Development Services: Development Permit Application for 040 (UT) for 609 and 625 Fifth Avenue – added as Item 20 under New Business;

On table report from Director of Development Services: Development Permit Application for 044 (Q) for 1109, 1117, 1129, and 1135 Ewen Avenue and 301 and 305 Gifford Street – added as Item 21 under New Business;

On table report from Councillor Williams: Community War Memorial Task Force – added as Item 22;

On table resolution from Director of Engineering Services: North Fraser Perimeter Road/United Boulevard Extension – added as Item 23 under New Business.

CARRIED.

All members of Council voted in favour of the motion.

(2)

CONSENT AGENDA

THAT the Consent Agenda be approved subject to the removal of the following to items to Action Items: Items 3, 5, 9, 10, 11, and 12.

CARRIED.

All members of Committee voted in favour of the motion.

** MOVED and SECONDED and CARRIED, this Committee recommends

THAT the recommendations arising from the Consent Agenda be approved as follows:

Director of Development Services

2. Development Permit Application – Amendment to DP 012(Q) for 805 Boyd Street

December 13, 2010 report advising Council of the application for this Development Permit.

THAT Council approve the amendment to Development Permit 012(Q) for 805 Boyd Street.

4. Consultation Requirements Relating to Proposed Amendments to the New Westminster Official Community Plan for the Development of 273 and 275 Sherbrooke Street

December 13, 2010 report advising Council of the nature of the proposed OCP amendments and to seek Council’s consideration of a plan for consultation. .

THAT Council, in consideration of Local Government Act Section 879, direct staff to seek public input on the proposed Official Community Plan amendment relating to 273 and 275 Sherbrooke Street in the following manner:

Direct staff to advise and consult with:

o the Royal Columbian Hospital;

o the McBride- Sapperton Residents’ Association; and o the Sapperton Business Association.

Direct staff to seek input from interested parties in the following manner:

o place an advertisement in the newspaper to notify the public of this application;

o send a notification letter to the owners and occupants within 650 feet of the subject property, and

request the applicant to hold an Open House in the community to provide information on the proposal.

Not require consultation with:

o the Board of Metro Vancouver;

o the Greater Vancouver Sewerage and Drainage District Board;

o the Boards of any Regional District adjacent to the area covered by the application, as none are considered to be affected by the application;

o the Board of School District 40;

(3)

o the Council of any municipality that is adjacent to the area covered by the plan, as none are considered to be affected by the application;

o any First Nations;

o any greater boards or improvement districts other than as noted herein, as none are considered to be affected by this application; and

o any provincial or federal agency other than as noted herein, as none are considered to be affected by this application.

6. Street Naming Bylaw for “Tanaka Court” in Queensborough (Bylaw No. 7443, 2010)

December 13, 2010 report seeking Council’s consideration of the naming of a street in Queensborough.

THAT Street Naming Bylaw No. 7443, 2010 be referred to the Regular Council meeting of December 13, 2010 for consideration of three readings.

7. Child Care Grant Recommendations to Council

December 13, 2010 report seeking Council’s acceptance and endorsement for the recommendations of the Child Care Grant Program Committee pertaining to child care grant receipts and amounts for the 2011 granting period.

THAT Council accept and endorse the recommendations of the Child Care Grant Program Committee pertaining to child care grant recipients and amounts for the 2011 granting period;

THAT Council accept and conditionally endorse the application submitted for Kids Place Daycare by the Salvation Army subject to the receipt of detailed quotes for the expenditures as specified; and

THAT Council direct staff to revise the Child Care Grant Program application form so that it specifically requests that quotes be submitted for all expenditures; that it makes reference to the usefulness of photographs in the evaluation process; and that it provides examples of accessibility-related projects.

8. 410 Columbia Street/Request to Reconsider Remedial Action Order

December 13, 2010 report informing Council of requests by Roti Industries Ltd. to reconsider the Remedial Action Order issued against the building located at 410 Columbia Street.

THAT the time period to submit a reconsideration request relating to the Remedial Action Order issued against 410 Columbia Street not be extended beyond the 14-day period specified by the Community Charter.

Director of Legislative Services

13. 150^th Celebration Final Report

December 13, 2010 report informing Council of the final outcomes and results of the 150^th Celebrations.

THAT Council receives the 150^th Celebration-Final Report for information.

(4)

Minutes

14. MOTION TO ADOPT THE MINUTES OF: the Parks and Recreation Committee meeting of June 30, 2010 and September 22, 2010

THAT the minutes of the Parks and Recreation Committee meeting of June 30, 2010 and September 22, 2010 be received and adopted.

15. MOTION TO ADOPT THE MINUTES OF: Seniors Advisory Committee meeting of October 7, 2010

THAT the minutes of the Seniors Advisory Committee meeting of October 7, 2010 be received and adopted.

16. MOTION TO ADOPT THE MINUTES OF: the Youth Advisory Committee meeting of September 23, 2010 and October 21, 2010

THAT the minutes of the Youth Advisory Committee meeting of September 23, 2010 and October 21, 2010 be received and adopted.

17. MOTION TO ADOPT THE MINUTES OF: Community Heritage Commission meeting of June 9, 2010, September 15, 2010 and October 13, 2010

Note: Recommendations from the October 13, 2010 meeting of the Community Heritage Commission were adopted by Council at the Regular Meeting of October 25, 2010.

THAT the minutes of the Community Heritage Commission meeting of June 9, 2001, September 15, 2010 and October 13, 2010 be received and adopted.

18. MOTION TO ADOPT THE MINUTES OF: the Remembrance Day Committee meeting of October 26, 2010

THAT the minutes of the Remembrance Day Committee meeting of October 26, 2010 be received and adopted.

CARRIED.

PRESENTATION

Director of Parks, Culture and Recreation

1. City of New Westminster Food Services Study

December 13, 2010 report providing results of food services study within the City.

Ms. Karen Davison presented the report on the City of New Westminster Food Services Study and was available to answers questions from Council.

(5)

Comments from Council:

Other municipalities have non-profit organizations running concessions;

Food waste to compost? Composting not addressed in the report;

Review budget for food services to provide health-friendly food;

Cafeteria staff reduced to one by outside contractor? Staff meeting with contractor this week – contract has expired and need to review options;

Modernizations like use of debit cards, install ATM? ATMs become a target by thieves.

THAT the 2010 Corporation of the City of New Westminster Food Services Study report be received.

CARRIED.

ITEMS REMOVED FROM THE CONSENT AGENDA

3. Zoning Amendment Proposed for Brewery District at 210 Brunette Avenue (Bylaw No. 7447, 2010)

December 13, 2010 report advising Council in their consideration of this rezoning application.

The Director of Development services responded to questions and agreed to provide a model in the new year of the project.

THAT Zoning Amendment Bylaw 7447, 2010 be referred to the Regular Council meeting of December 13, 2010 for consideration of first and second reading.

CARRIED.

4. Consultation Requirements Relating to Proposed Amendments to the New Westminster Official Community Plan for the Development of 273 and 275 Sherbrooke Street

December 13, 2010 report advising Council of the nature of the proposed OCP amendments and to seek Council’s consideration of a plan for consultation. .

An on table petition, dated December 8, 2010 from homeowners on Kelly Street voicing concerns regarding the proposed development on Sherbrooke Street was circulated and will be added to the Agenda package.

THAT the on table petition dated December 8, 2010 voicing concerns regarding the proposed development on Sherbrooke Street be received; and

(6)

THAT staff be directed to inform people on Kelly Street that the proposed development does not involve 407 Kelly Street.

CARRIED.

5. Development Permit 040 (Q) for 215 Brookes Street and Development Permit 041 (Q) for 245 Brookes Street – Port Royal Phase 3A

December 13, 2010 report advising Council in their consideration of this application.

THAT Zoning Amendment Bylaw No. 7429, 2010 be considered for adoption and that Council give notice for Development Permit 040 (Q) with a variance for tandem parking for the project proposed at 215 Brookes Street; and

THAT Zoning Amendment Bylaw No. 7430, 2010 be considered for adoption and that Council give notice for Development Permit 041 (Q) with a variance for tandem parking for the project proposed at 245 Brookes Street.

CARRIED.

9. Single Detached Dwelling Rezoning Applications to Permit Subdivision – No Support for Applications Until OCP Consultation Process Completed

December 13, 2010 report regarding the processing of small lot rezoning and subdivision applications in low density residential neighbourhoods.

** MOVED and SECONDED and CARRIED, this Committee recommends THAT staff be directed to create a policy framework for the evaluation of small lot rezoning and subdivision applications, commence with community consultation in early 2011 and report back to Council the findings of the consultation and a draft policy by late Spring 2011;

AND with the exception of the existing application, do not consider further small lot rezoning and subdivision applications for mainland New Westminster until the consultation process and the draft policy have been provided to Council.

CARRIED.

Director of Engineering

10. Environmental Advisory Committee – Extension of Term of Service

December 13, 2010 report requesting an extension of the term of service from a one-year period to a two- year period.

THAT the December 13, 2010 report from the Director of Engineering requesting an extension of the term of service of the Environmental Advisory Committee be received.

CARRIED.

(7)

Director of Engineering and Director of Parks, Culture and Recreation

11. Update on Sustainability Option for Queensborough Community Centre Expansion

December 13, 2010 report providing Council with design options for the Queensborough Community Centre expansion project that considers both program space and LEED Gold certification.

Mr. Dean Gibson, Director of Parks, Culture and Recreation, presented an update on the Queensborough Community Centre expansion project and was available to answer questions from Council.

Comments from Council:

Important that Council is aware of cost implications and have an estimate of “life cycle” costs;

Encouraged consistent approach to policy direction.

THAT Council direct staff to design the Queensborough Community Centre expansion project to obtain LEED gold certification and the overall new program space of approximately 12,800 square feet in the building.

CARRIED.

12. Massey Performing Arts Centre Advisory Task Force Terms of Reference

December 13, 2010 report recommending to Council the Terms of Reference and outline a process for the recruitment for the Massey Performing Arts Centre Advisory Task Force.

THAT the proposed Terms of Reference and Process for Recruitment for the Massey Performing Arts Centre Advisory Task force be received; and

THAT the Terms of Reference be forwarded to the School District for comment.

CARRIED.

NEW BUSINESS

Director of Finance and Information Technology

19. Consultation Process and Final Approval for New Westminster Development Cost Charges Bylaw No. 7311, 2009

December 13, 2010 report providing a summary of the consultation process as part of the development cost charges review.

(8)

THAT New Westminster Development Cost Charges Bylaw No. 7311, 2009 be referred to Council for adoption.

CARRIED.

Director of Development Services

20. Development Permit Application 040 (UT) for 609 and 625 Fifth Avenue

THAT Council give notice that it intends to consider a motion to approve and issue Development Permit 040 (UT) with variances for 609 and 625 Fifth Avenue.

CARRIED.

21. Development Permit Application 044 (Q) for 1109, 1117, 1129, and 1135 Ewen Avenue and 301 and 305 Gifford Street

THAT Zoning Amendment Bylaw No. 7411, 2010 as amended be adopted; and

THAT Council give notice that it intends to consider a motion to approve and issue Development Permit 044 (Q) with variances for 1109, 1117, 1129, and 1135 Ewen Avenue and 301 and 305 Gifford Street.

CARRIED.

22. Community War Memorial Task Force

On Table handout on Community War Memorial Program through Veterans Affairs Canada.

Councillor Williams advised that the Community War Memorial program would make up to $100,000 in matching funds available to pay for a public art project based on the “Wait for Me, Daddy” photograph. A Task Force should be struck to discuss the desirability and design of a monument.

THAT Councillor Williams and staff be directed to develop Terms of Reference for a Community War Memorial Task Force to develop a Public Arts project around the photograph entitled “Wait for me, Daddy”.

CARRIED.

(9)

Director of Engineering Services

23. Resolution re: North Fraser Perimeter Road/United Boulevard Extension

** MOVED and SECONDED and CARRIED, this Committee recommends WHEREAS in response to concerns expressed at public consultation meetings;

AND WHEREAS New Westminster City Council is concerned over intrusive impacts on residential neighbourhoods;

NOW THEREFORE BE IT RESOLVED THAT TransLink be requested to continue with public consultation and planning in relation to the North Fraser Perimeter Road corridor and United Boulevard Extension project;

THAT TransLink be encouraged to seek an extension of their Federal funding grant;

THAT Council does not support Options A, B, C or D at this time, and that the City reaffirms its position regarding the entire route and mitigation of North Fraser Perimeter Road (as resolved in 2007);

THAT TransLink be requested to work with city staff and the community at large to develop alternative design options for the extension of United Boulevard and its connection with Brunette Avenue; and

THAT TransLink be requested to formally approve removal of the existing commercial truck route designation from the following city streets:

East Eighth Avenue – McBride Boulevard to East Columbia Street East Columbia Street – Brunette Avenue to Braid Street.

CARRIED.

ADJOURNMENT

ON MOTION, the meeting adjourned at 5:05 p.m.

Certified Correct,

WAYNE WRIGHT RICHARD PAGE

CHAIR CORPORATE OFFICER

** Denotes recommendations referred to Regular Council meeting of December 13, 2010, for ratification.