El desarrollo de la vida civil: obligaciones y contratos

Good accommodation arrangements for all participants adds to the success of any championship. This success creates an early positive atmosphere. The host committee must reserve a quality host hotel at a competitive rate for participating teams, officials, CCAA representatives and potential All-Canadians and coach of the year nominees.

In addition, teams who qualify late may miss the deadline for booking accommodations and may have no other option but to stay at a hotel other than the host hotel. Hosts should be aware of this and make every effort to accommodate teams who are not able to stay at the host hotel because of the lateness of qualifying by suggesting hotel in close proximity to the host hotel.

TEAMS

In general terms, teams expect good quality mid-priced accommodations. Remember that these teams spend a lot of money getting to the event.

In regards to team accommodations, as a rule, the host committee is responsible for booking rooms. It is recommended that hosts block off a minimum of 8 rooms for each team up to a maximum of 12 per team for volleyball and basketball. For soccer it is recommended to block off a minimum of 10 rooms for each women’s team up to a maximum of 15 per men’s team. When the team’s requirement is known, the host can release any unnecessary team rooms. However, hosts must be aware that teams do not qualify until nine (9) days prior to the championship.

One area of concern for host committees is the lateness with which teams qualify for the championships and the need for host hotels to release rooms that have not been booked. It is strongly recommended to prepare the hotel administration that teams qualify late and a later date for release of the rooms will be required. To ensure that teams will choose the host hotel, the hotel should be located close to the championship facilities and should be reasonably priced.

The host hotel is intended to be for the teams first, not fans or families. Therefore, arrangements should be made with the hotel to ensure that only teams are booking the rooms blocked off by the host committee unless sufficient rooms exists for fans and family. First and foremost, the host committee should completely finalize accommodation for every team and special guests before making any bookings for fans. As a rule, the fans look after their own accommodation.

It is required that institutions attending the event stay at the designated host hotel. Coaches must be assigned to the same floor as their team when booking rooms. Bookings must be done before the host’s established deadline date. Unless there is no vacancy before the established deadline, teams who do not say at the host hotel shall be subject to a fine of $500/ team.

Security must be provided/ coordinated by the host at the hotel during the tournament closing night (11:00PM to 6:00AM).

Institutions shall be held responsible for any damages, which have been proved to be caused by their representative, and/or associated persons during the championship. The institutions shall be

responsible for payment of any resulting costs. Institutions who do not reimburse damages shall be deemed members "not in good standing."

Coaches are responsible for their student-athletes’ actions. Coaches and/or official college

representatives must be available at all times to intervene if needed. If not in the vicinity of the team, a contact number must be left with the hotel Front Desk. Failure to do so may result in a $100 fine for the offending institution(s).

The CCAA does not permit the consumption of alcohol and or illicit drugs by teams, including coaches, in the competition site and host hotel. It is also strongly recommended by the CCAA that there is no alcohol consumption in TEAM BEDROOMS. Athletic directors and or delegates are responsible to educate/ present the CCAA expectations of behaviour and conduct of all participants at CCAA national championships. The athletic director will outline athlete/ coach decorum for all tournament activities including opening/ closing ceremonies, awards banquet and all venues. Athletes and coaches are expected to act responsibly as a representative of their college and the CCAA. Past history has shown that these types of incidents do occur and that severe sanctions will be applied if these guidelines are breached at championships.

The host must distribute a complete information package to each CCAA member in that sport at least six (6) week before the Championship. The package must include the host hotel information including prices and brochures. See Appendix IV for Championship information package.

Exceptional Practice – Champlain College –St. Lambert – 2008 Men’s Basketball

Area of Excellence: Accommodation

The leadership of the City of Saint Lambert was instrumental in putting together the Guest Accommodation Program. Citizens of the community offered their homes to billet the parents of participating players who were from out-of-province. The hosts and the guests were then invited by the city to attend the CN-CCAA Banquet and to take part in other activities including the City of Saint Lambert Open House, the team’s first game and the Dine- Around Saint-Lambert Program.

Results: This permitted guests to reduce their costs substantially but also created a greater awareness of the championship in the community. Friendships were also developed that will last longer than the championships.

OFFICIALS

Officials and CCAA representatives are usually booked in the same hotel as participating teams, with the exception of basketball. However, officials and CCAA represent should be separated from the teams (i.e. different floors). If the host wishes to use a different hotel for the teams, the CCAA must approve the arrangements.

As the host, you will be financially responsible for the officials and in some cases assignor’s accommodations (sport specific) from the day before the competition to the day after the competition ends. The number of officials assigned to each championship and normal room requirement is as follows:

Badminton - 4 umpires and 1 National referee - 4 rooms

Soccer (combined men’s and women’s competition – 14 to16 officials and 1 referee assessor – 7 to 8 rooms .

Soccer (single competition) – 10 to12 officials and 1 referee assessor – 5 to 6 rooms Men’s and Women’s Volleyball - 6 Officials and 1 assignor - 5 rooms

Men’s basketball – 12 Officials and 1 to 2 assignors – 7 rooms Women’s basketball – 12 Officials and 1 or 2 assignors – 7 rooms

The officials can be booked two to a room (2 double or queen beds required) and the assignor receives their own room, except in the case when two assignors are attending then they share a room. In case the gender of the umpires is uneven, an additional room must be booked. Once all the umpires have been assigned, this additional room can be released.

The CCAA national office will inform the host regarding the specific arrival/departure times of the officials that are flying to the event in order to confirm their accommodation reservations.