eSCRIBE Agenda Package

(1)

AGENDA Open Board Meeting Tuesday, September 6, 2022

4:30 p.m.

Yuxwule' Eagle Room (Boardroom)

Pages 1. CALL TO ORDER

'Uy' skweyul, sii'em' nu siiye'yu. 'Uy nu shqwaluwun kwunus 'i lumnalu.

We respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. ADOPTION OF AGENDA

2.1. Motion to Adopt Agenda

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the agenda of the September 6, 2022 Open Board Meeting."

3. MINUTES

3.1. Minutes of the June 7, 2022 Open Board Meeting 4 - 16

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the June 7, 2022 Open Board Meeting."

4. RECOGNITION AND DELEGATIONS 5. REPORT OF CLOSED MEETING

5.1. Report of Closed Meeting 6. OLD BUSINESS

6.1. Action List 17

7. CHAIR OF THE BOARD

7.1. For Board Information 7.1.1. Legacy Wall

7.1.2. National Day for Truth and Reconciliation, September 30, 2022

(2)

7.1.4. Local Education Agreement/Memorandum of Understanding Celebration and Inaugural Meeting of the All Nations Education Council, September 28, 2022

7.1.5. Student and Family Affordability Fund 18 - 23

7.1.6. Meeting with Minister Whiteside 7.2. For Board Action

7.2.1. Remembrance Day

"That the Board of Education of School District No. 79 (Cowichan Valley) contribute to the Remembrance Day wreaths for the cenotaphs at the City of Duncan, Chemainus, Lake Cowichan and Cobble Hill Remembrance Day ceremonies."

7.2.2. World Teachers' Day - October 5, 2022

"That the Board of Education of School District No. 79 (Cowichan Valley) refers the matter of appropriate recognition of World Teachers' Day to the Chair and Superintendent."

7.2.3. National Principals' Month - October

"That the Board of Education of School District No. 79 (Cowichan Valley) refers the matter of appropriate recognition of National Principals' Month to the Chair and Superintendent."

8. SUPERINTENDENT OF SCHOOLS 8.1. Personnel

8.1.1. Introduction of Sarah Foster, Early Learning and Child Care Manager 8.1.2. Introduction of Debbie Hunter, Transportation Manager

8.1.3. Introduction of Kim Darbyshire, District Vice-Principal of Inclusive Learning

8.1.4. Introduction of Sarah Simmons, Temporary Vice-Principal at Quamichan School

8.1.5. Personnel Updates: Principal and Vice-Principal Assignments 24 8.2. For Board Information

8.2.1. Child Care Centres and Out of School Care Updates

8.2.2. Framework for Enhancing Student Learning: Report Due September 30, 2022

8.2.3. School Board Office Complex Changes 8.2.4. International Student Program Update 8.2.5. Superintendent's Update

9. SECRETARY-TREASURER

9.1. For Board Information

(3)

9.1.2. 2022-23 Mental Health in Schools Grant 25 - 26 10. COMMITTEES AND OUTSIDE ORGANIZATIONS

11. UPCOMING MEETINGS AND EVENTS

11.1. Schedule of Upcoming Meetings and Events 27

12. CORRESPONDENCE 13. NEW BUSINESS 14. QUESTION PERIOD 15. ADJOURNMENT

15.1. Motion to Adjourn

"That there being no further business, the meeting be adjourned."

(4)

MINUTES OF THE OPEN MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY)

Tuesday, June 7, 2022, 4:30 p.m.

Via Zoom

PRESENT Trustee Candace Spilsbury Trustee Barb de Groot Trustee Elizabeth Croft Trustee Johanne Kemmler Trustee Rob Hutchins Trustee Randy Doman Trustee Joe Thorne

Jason Sandquist, Secretary-Treasurer Robyn Gray, Superintendent

Sheryl Koers, Associate Superintendent Tom Longridge, Associate Superintendent Larry Mattin, Director of Instruction Richard Dyble, Director of Operations Erin Egeland, Associate Secretary-Treasurer Mike Russell, Director of Communications Claire Spencer, Recording Secretary

_____________________________________________________________________

1. CALL TO ORDER

Trustee Spilsbury called the meeting to order at 4:30 p.m. and respectfully acknowledged that the meeting was taking place on the traditional and ancestral lands of the Coast Salish people where we live, learn and play.

2. ADOPTION OF AGENDA

2.1 Motion to Adopt Agenda Moved by Trustee de Groot Seconded by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the agenda of the June 7, 2022 Open Board Meeting."

CARRIED

3. MINUTES

3.1 Minutes of the May 3, 2022 Open Board Meeting Moved by Trustee Doman

Seconded by Trustee Hutchins

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts the minutes of the May 3, 2022 Open Board Meeting."

(5)

CARRIED

4. RECOGNITION AND DELEGATIONS

4.1 Humble Hooves - Equine Assisted Learning (EAL) Program

Recognition of Sponsor Jessica Lake and EAL Facilitator Tammera Merkens

The Board recognized and thanked Jessica Lake, whose Horsemanship for Life Project provides financial support for the Equine Assisted Learning program, and Tammera Merkens for her work as EAL facilitator at Humble Hooves.

EAL with Humble Hooves is a non-riding learner-based educational experience with horses as teachers. Each week participants move through objectively driven exercises and obstacles in teams of 2 humans and 1 horse. EAL facilitates the learning of life skills through positive reinforced interaction with horses. There is no "right" or "wrong" way of moving through the exercises as participants learn through their experience while working as a team. The program's environment has been specially developed to encourage self confidence through validated hands-on experiences. This school year, a total of 144 Grade 6-7 students from 14 schools participated in one of the 18 ten-week sessions (eight students per session). The Board is proud to acknowledge all that Jessica and Tammera do to support our students, and will arrange to send a token of thanks to them both.

5. REPORT OF CLOSED MEETING 5.1 Report of Closed Meeting

Prior to the Open meeting the Board met in Closed session and all business was concluded. The Board discussed personnel updates, reviewed correspondence, contractual agreements and facility issues.

6. OLD BUSINESS 6.1 Action List

The Superintendent informed the Board that Principals from Mill Bay Nature School, Ecole Cobble Hill, George Bonner and Drinkwater Elementary have expressed interest in adding out-of- school care programs at their sites effective September 2022. A second after-school program will be added to Bench Elementary.

7. CHAIR OF THE BOARD

7.1 For Board Information

7.1.1 BCSTA AGM Recognition

On May 27, 2022 Gordon Li, Director of Education Services for the British Columbia School Trustees' Association (BCSTA), traveled to Duncan to present a plaque recognizing the Board for hosting the BCSTA AGM's Indigenous Day of Learning. He reported that Trustees attending the event submitted more post-event surveys than for any previous event, and the ratings were the highest ever received, with 50%

"excellent" and 49% "good." Special notes of thanks were offered to Siem-Tun (Trustee Joe Thorne) for his contributions organizing and during the event, and to Cowichan Valley Elders Tousilum (Ron George) and Whulquletse (Albie Joe Charlie) who were really magnificent! Thanks were also extended to staff to attended the event.

7.1.2 Duncan Panago Parade - July 9, 2022

(6)

The Cowichan Leadership Group is participating and inviting members of Boards and Councils to join in. There is no theme this year, just a suggestion to wear colourful clothes. Any interested Trustees should meet at the Community Centre at 9:00 a.m. The parade starts at 10:00 a.m.

7.1.3 Pride Month

The Pride flag is flying at the School Board Office, and many activities are happening at schools to recognize Pride Month. Our Board is pleased to be able to support the message of diversity and inclusion represented by those activities.

7.1.4 Long Service Recognition

The pins and letters for employees reaching 10, 25, 30 and 35 years with the District have been mailed to sites. Thank you to Trustees who have gone to sites to help honour our long-serving employees.

7.1.5 School District Retirement Reception - June 13, 2022

The Retirement Reception will be held at 5:00 p.m. on June 13, 2022 at the Ramada Inn.

There are 63 retirees this year, with 38 confirming their attendance to date.

Trustee de Groot announced that after many years being a Trustee and teaching in the District she will not be seeking re-election, and thanked the Board, District and school staff for the amazing journey. She stated that District is moving forward in a very positive way and has so much to look forward to. Trustee de Groot was thanked for all her contributions and years of dedication.

7.1.6 Tour of CSS Replacement Site - June 28, 2022, 3:30 p.m.

A special tour of the site has been organized for Trustees at 3:30 p.m. on June 28, 2022.

Trustees will need to wear their hard hats and complete a brief safety training session prior to the tour, where they will walk the footprint of the new school.

7.1.7 Board Performance Review Pro-D

The Board completed its performance review with a high performance rating and an interest in Pro-D related to increasing vulnerable student access. Facilitator Gordon Li connected with Jennifer Charlesworth, the BC Representative for Children and Youth, who is interested in facilitating the Pro-D but unfortunately is not available during the remainder of this Board's term. The next Board may follow up with her if they wish to continue with that professional development.

7.1.8 Cowichan Valley Indigenous Day of Learning

After it was suggested at an Advisory Committee Meeting that an Indigenous Day of Learning be held locally (similar to the one held at the BCSTA AGM), the Board began working on plans for the event. DPAC has come on board as a partner, and Trustee Thorne is planning a program with Elders. The location is tentatively set for S’amuna’

House on Monday, September 26, 2022, beginning with a dinner at 5:30 p.m.

7.1.9 Local Education Agreement (LEA) Celebration - September 28, 2022

For the first time in the District's history, Local Education Agreements with all First Nations have been signed. The Board would like to celebrate this achievement with First Nations at an event on September 28, 2022. More information will be forthcoming.

7.1.10 School Trustee Candidate Orientation - August 29, 2022, 6:00 p.m.

(7)

The Board will host an orientation for interested Trustee candidates on Monday, August 29, 2022 at 6:00 p.m. in Yuxwule' Eagle (Board) Room.

7.2 For Board Action

7.2.1 National Indigenous Peoples Day Moved by Trustee Hutchins Seconded by Trustee de Groot

"That the Board of Education of School District No. 79 (Cowichan Valley) recognizes National Indigenous Peoples Day, June 21, 2022."

CARRIED

7.2.2 Annual Review of Quamichan School

The Superintendent provided Trustees with an overview of the annual review.

Highlights:

 In April 2020 Island Health announced it was relocating the Overdose Prevention Site from Trunk Road to the Wellness Recovery Centre on York Road, which is in an area frequented by students and staff from Quamichan School and Cowichan Secondary, and is situated within 550 metres of Alexander Elementary School.

 The location was viewed by many as inappropriate, with the Board and many community partners communicating their concerns to Island Health.

 The 2020/21 school year saw an increase in reports of concerning incidents involving individuals from the street community, as well as increased abandoned drug paraphernalia.

 The Board responded by considering making Quamichan a closed campus, conducting parent and student surveys, leading a community response and requesting proactive student engagement.

 After reviewing the results of the surveys, the Board determined that Quamichan would remain an open campus subject to:

o District and school administration continuing with their connection to York Road agencies and their supervision supports;

o The Board and District staff having representation on the North Cowichan Safety Response Model Gap Analysis;

o Maintaining the additional lunchtime supervision in the corridor provided by the District's noon hour supervisors, Blackbird security and Quamichan administration;

o Quamichan continuing its proactive student education program;

o A contractual form for parent signature allowing their student to leave the campus during school hours be instituted; and

o An annual review of the status of the school to ensure the safety of students is being well monitored.

(8)

 During the 2021/22 school year:

o Two noon hour supervisors provided lunchtime supervision on the corridor;

o After observing a decline in partner services (Blackbird, By-law, RCMP and Warmland staff) the senior administrative team reached out to these partners who responded immediately with increased supervision;

o Lunchtime expectations were reviewed with students on a regular basis, and whole-school lessons on homelessness and empathy took place;

o Operations staff assisted with garbage/sharps pickup and power washing;

o A senior staff member works with the Wellness and Recovery Center and meets on a regular basis to address challenges;

o Supports from the Substance Use Integration Team and Needle Recovery, Blackbird Security and Bylaw Officers and RCMP have increased.

o The Director of Operations is part of the District of North Cowichan's Gap Analysis which focuses on long-term solutions in the corridor and other areas.

 Under the Board's direction, the District has formed greater partnerships within the community and increased safety for students, staff and community members.

Moved by Trustee Hutchins Seconded by Trustee de Groot

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the 2022 York Road Area Report to the Board."

CARRIED

7.2.3 Board of Education Standing Committee: All Nations Education Committee As a result of a previous Board motion, Trustees Thorne and Spilsbury have been meeting with local Nations to get feedback on forming an All Nations Education Council, with representation by Chief and Council members and Trustees with a focus on

increasing Indigenous student success and strengthening the relationships between First Nations and the Board of Education. The Trustees were received very graciously, and the Nations expressed interest in participating. A tentative date of September 28, 2022 has been set for the inaugural meeting of the Committee.

Moved by Trustee Croft Seconded by Trustee Doman

“That the Board of Education of School District No. 79 (Cowichan Valley) create a Standing Committee, All Nations Education Council, to assist the work of the Board on Indigenous students’ success and increase the relationships between the Board and our Indigenous communities.”

CARRIED

7.2.4 Board Ad Hoc COVID-19 Transition Committee

At the beginning of the pandemic the Board formed the Ad Hoc COVID-19 Transition Committee which worked with staff to design the health and safety protocols. A report

(9)

outlining the steps that were taken to enhance health and safety and support students, staff and the community was reviewed.

Trustee Thorne joined the meeting at 5:09 p.m.

The Ad Hoc COVID-19 Transition Committee is now dissolved.

Moved by Trustee de Groot Seconded by Trustee Kemmler

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the May 16, 2022 Board Ad Hoc COVID-19 Transition Committee Meeting."

CARRIED

7.2.5 Board Ad Hoc Anti-Racism Committee

The Ad Hoc Anti-Racism Committee's work and meetings over the year have concluded and the Committee has been dissolved. The Committee did impressive work around building bridges and understanding. A sub-committee of 6-8 people is being created to develop a draft policy on anti-racism for consideration by the Board.

Moved by Trustee de Groot Seconded by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the May 12, 2022 Board Ad Hoc Anti-Racism Committee Meeting."

CARRIED

8. SUPERINTENDENT OF SCHOOLS 8.1 Personnel

8.1.1 Health & Wellness Manager

Cheryl Fotos has returned to the International Student Program as a Homestay

Coordinator. We have welcomed Gina Kueber back to the District as Health & Wellness Manager.

8.2 For Board Information

8.2.1 School Calendar 2022/2023

The Cowichan Valley Teachers Federation has confirmed the following Non-Instruction Days for the 2022/23 school year:

 October 21, 2022

 February 17, 2023

 May 5, 2023 8.2.2 Superintendent's Update

Acknowledgements:

(10)

 Congratulations to Louise Thomson, the newly-elected President of the Cowichan Valley Teachers' Union, and Mike Greenslade, who was re-elected as President of the Lake Cowichan Teachers' Association. Congratulations also to Erica Roberts, who was elected Vice-President of the Cowichan Valley Teachers' Union.

 Early Learning Coordinator Brenda Lee, StrongStart BC Educators and Kindergarten teachers were recognized for their work around the successful Ready Set Learn and Ready Set Go events. Ready Set Learn (community-based) events were held at three outdoor settings, facilitated by StrongStart BC educators and supported by Learning Links, Parkside Society Academy, Island Health, Clements Centre, and Chemainus Community Schools Association. The story walk events were attended by 138 children and 154 adults. Ready Set Go events were held for incoming kindergarten students at every elementary school in the District. These events also featured story book walks and were facilitated by Kindergarten teachers. Children received swag bags including scissors, crayons, glue stick, playdough/mat, dice, a deck of cards, math game booklet, and a Welcome to Kindergarten brochure.

District Scholarship Update: The District has been allocated 83 scholarships of $1250, for a total of $103,750. The distribution among schools is: Chemainus Secondary - 9;

Cowichan Secondary - 31; Frances Kelsey Secondary - 24; Lake Cowichan School - 7; and CVOLC - 12. All judging has been completed and recipients’ names submitted to the Ministry of Education and Child Care.

Careers Department: Over 100 competitors took part in the Gravity Car Skills Regional competition at the Vancouver Island Motorsport Circuit on May 18. The builders of the fastest car and the best designed car both won a lap around the circuit with a

professional driver. Thanks to Trustees Croft and Kemmler for judging the best designed cars. The fastest car winners were: 1st - Zoe Hillyard, Ecole Cobble Hill; 2nd - Josh Spooner, Ecole Mt. Prevost; 3rd - Lucy Healthy, Chemainus Elementary. The Sumo Bots and Gear Bots Skills Regionals were also held May 18 at the Motorsport Circuit, with over 50 competitors taking part. The Sumo Bots winners were Quentin Best, Lenox Zeeuw, Graham Sheperd and Luk Dorian. Winners of the Gear Bots were Cash Hendley, Lincoln Kowski and Wil Baker.

DSAC Leadership Retreat: DSAC students and staff traveled to Capernwray on Thetis Island May 23-24 to enjoy a leadership retreat featuring kayaking, boating, swimming, beach volleyball, as well as a number of activity challenges. The students had a fantastic time learning and bonding as a leadership group.

ISP Year End Event Celebration held at Camp Pringle: Superintendent Robyn Gray, Director of Instruction Larry Mattin, and Secretary-Treasurer Jason Sandquist joined the year-end celebration at Camp Pringle in Shawnigan Lake. Over 150 students participated in activities including archery, a tightrope, fort building, kayaking and volleyball. Grade 12 students were acknowledged.

Rookie Rugby Jamboree: After a two-year hiatus, Rookie Rugby returned to Cowichan Valley schools, with 13 teams from 11 public and private schools competing at the Cowichan Rugby Football Club (CRFC) on Herd Road. Athletes from Grades 5, 6 and 7 competed in over 40 matches, cheered on by a huge turnout of parents, siblings and supporters. Volunteer referees from MacDowell Rugby helped everyone learn more about the game. Special thanks to Robin MacDowell of MacDowell Rugby Academy and Sherry Spence , President of the CRFC Juniors Program and to all the coaches who supported their young athletes.

(11)

Mill Bay Nature School - Witness Mountain Exhibition: On May 26 a Witness Mountain Exhibition by the Smuqw'a' Clan of Q'shintul/Mill Bay Nature School showcased the Clan's year-long exploration of heart, mind, spirit and body, climbing to the top of the six mountains of the warm land of the Cowichan Valley, the traditional territory of the Hul'q'umi'num speaking people. Carey Newman, carver and curator of the Witness Blanket (the Smuqw'a' Clan's inspiration) attended the exhibition and was gifted a handmade drum by student Simon Gleeson and pottery made by the Simmons family.

Carey presented a Witness Blanket coin to the children, and provided words of affirmation and support for their work. Every student was represented at the event which was organized and led by the students.

Ecole Mt. Prevost: Students joined forces with Municipality of North Cowichan staff to hunt down and eradicate invasive plant species in Heron's Wood Park. For students, this was a continuation of their exploration about climate change and the environment.

Khowhemun Elementary: An artist will be painting a mural on the school during the first two weeks of June. On June 10 Khowhemun and Alexander students will be travelling to S’amuna’ House to learn to play the Bone Game. Every Child Matters Banners created by students from Khowhemun Elementary and Queen Margaret's School will be unveiled on June 16. The official opening and naming of Khowhemun's garden will take place on June 17.

Crofton Elementary: Students and staff are inviting the public to witness and celebrate their learning from a close study of the Salish Weave Collection on June 10 from 12:30- 2:00 p.m. Students have created their own artwork inspired by the Salish Weave Box Set and will showcase their re-imagined Coast Salish Art inquiry projects alongside their inspiration.

Mill Bay Nature School Recipient of $20,000 Telus StoryHive Grant: The school's project (renamed "10,000 Gifts: Witnessing Q'shintul") will document through video the struggle of largely non-Indigenous students, staff and families as they strive to

understand and reconcile the local history of colonization and residential schools. With the honesty and candor of children's voices, the school community will listen and learn from Elders and Knowledge Holders. The project strives to inspire deep change with the goal of reaching beyond the school community, across the valley, the island, and the province, connecting with 10,000 lives. Through embarking on the project of collecting 10,000 beads, the school continues to deepen its understanding of the Hul'q'umi'num people and build a village encircling the children.

Terry Fox Run: A letter has been received from the Terry Fox Foundation announcing that $14,598.57 was raised for cancer research through Terry Fox Runs held in the District this past school year.

Social Sciences and Humanities Research Council of Canada Grant: School Psychologist Lila Boulet and her research partner Gina Harrison were awarded a $24,900 Partnership Engagement Grant for their research project "Early Literacy Learning During the Pandemic." The five elementary schools involved in the research are Ecole Cobble Hill, Ecole Mt. Prevost, Crofton Elementary, Chemainus Elementary, and Drinkwater Elementary.

Master's Research Approved: Quamichan School teacher Ricky Carr has been granted approval for his research study "Exploring how the utilization of place-based education (PBE) practices can enrich the school community and our students' achievement." The aim of the project is to explore perceptions and practices around PBE and the

(12)

conclusions drawn from the research may be used to inform best practices moving forward.

8.3.1 Approval in Principle of 2022/2023 Grade 11 French Immersion Student Exchange with Académie de Lyon

The Board gave approval in principle to a four-week reciprocal educational exchange that would pair Grade 11 French Immersion students from our District with similarly aged students from Lyon, France. Students from Lyon would visit the District in October 22 and stay with their Grade 11 exchange host families and attend school with their student partners. In March 2023 our Grade 11 students would travel to France to stay with their exchange host families and attend high school in Lyon for four weeks. A request for final approval will be brought to the Board next school year.

Moved by Trustee Thorne Seconded by Trustee Hutchins

"That the Board of Education of School District No. 79 (Cowichan Valley) grants approval in principle to the 2022/2023 Grade 11 French Immersion student Exchange with Académie de Lyon."

CARRIED

9. SECRETARY - TREASURER 9.1 For Board Information

9.1.1 School Board Office Summer Hours of Operation

The School Board Office will be closed to the public from Monday, July 4 to Friday, August 26, 2022, re-opening Monday, August 29, 2022. Central Receiving summer hours of 8:00 a.m. - 3:00 p.m. (closed for lunch noon to 12:30 p.m.) will be in effect July 4 to August 26, 2022. Operations Department summer hours of 7:30 a.m. - 3:30 p.m.

(closed for lunch from 11:30 a.m. to 12:30 p.m.) will be in effect from July 4 to August 26, 2022.

9.2.1 Trustee Election Bylaw No. 22-04

Trustee Election Bylaw 22-03 passed by the Board in May 2022 did not include a new legislative requirement to identify public posting places. Trustee Election Bylaw 22-04 rescinds the earlier Bylaw and sets out the public notice board location outside of the School Board Office.

Moved by Trustee de Groot Seconded by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) gives first reading to Trustee Election Bylaw No. 22-04."

CARRIED

(13)

Moved by Trustee Thorne Seconded by Trustee Kemmler

"That the Board of Education of School District No. 79 (Cowichan Valley) gives second reading to Trustee Election Bylaw No. 22-04."

CARRIED

Moved by Trustee Croft Seconded by Trustee Doman

"That the Board of Education of School District No. 79 (Cowichan Valley) consider three readings of Trustee Election Bylaw No. 22-04 at this meeting."

CARRIED

Moved by Trustee Croft Seconded by Trustee Thorne

"That the Board of Education of School District No. 79 (Cowichan Valley) gives third and final reading to Trustee Election Bylaw No. 22-04."

CARRIED

9.2.2 Policy 24 - Financial Planning and Reporting

The Ministry of Education and Child Care now requires Boards to adopt a policy detailing their annual reporting framework, and how the Board will consult with its partners on how funding is aligned for achievement and resources. The draft Policy 24 - Financial Planning and Reporting has been through the Audit Committee and the Board Education and Business Committee, which recommended it to the Board for approval.

Moved by Trustee Hutchins Seconded by Trustee Thorne

"That the Board of Education of School District No. 79 (Cowichan Valley) adopts Policy 24 - Financial Planning and Reporting."

CARRIED

9.2.3 2022-2023 Annual Facilities Grant Plan Update

The Annual Facilities Grant Plan which was adopted by the Board at the May 3, 2022 Open Board Meeting set aside $200,000 for portable moves. As no portable moves are expected to take place this year, it was requested that the $200,000 be reallocated to upgrade to the electrical infrastructure to allow for installation of electrical school buses charging stations.

Moved by Trustee Hutchins Seconded by Trustee Thorne

“That the Board of the Education of School District No. 79 (Cowichan Valley) approves the reallocation of $200,000 of Annual Facilities Grant funding to support the electric bus fleet infrastructure upgrades at the School Board Office.”

(14)

CARRIED

10. COMMITTEES AND OUTSIDE ORGANIZATIONS 10.1 Highlights of the May 12, 2022 DSAC Meeting

Moved by Trustee Thorne Seconded by Trustee de Groot

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Highlights of the May 12, 2022 DSAC Meeting."

CARRIED

10.2 Highlights of the May 17, 2022 Advisory Committee Meeting Moved by Trustee Kemmler

Seconded by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Highlights of the May 17, 2022 Advisory Committee Meeting."

CARRIED

10.3 Minutes of the April 14, 2022 Special BEBC Meeting Moved by Trustee Kemmler

Seconded by Trustee de Groot

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 14, 2022 Special BEBC Meeting."

CARRIED

10.4 Minutes of the April 26, 2022 BEBC Meeting Moved by Trustee Hutchins

Seconded by Trustee Kemmler

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 26, 2022 BEBC Meeting."

CARRIED

10.5 Minutes of the April 28, 2022 Special BEBC Meeting Moved by Trustee Hutchins

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 28, 2022 Special BEBC Meeting."

CARRIED

(15)

10.6 Minutes of the May 19, 2022 DPAC Meeting Moved by Trustee Thorne

Seconded by Trustee Spilsbury

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the May 19, 2022 DPAC Meeting."

CARRIED

10.7 Minutes of the May 19, 2022 DPAC Annual General Meeting Moved by Trustee Thorne

Seconded by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the May 19, 2022 DPAC Annual General Meeting."

CARRIED

10.8 Minutes of the April 1, 2022 Climate Change Committee Moved by Trustee Croft

"That the Board of Education of School District No. 79 (Cowichan Valley) receives the Minutes of the April 1, 2022 Climate Change Committee Meeting."

CARRIED

11. UPCOMING MEETINGS AND EVENTS

11.1 Schedule of Upcoming Meetings and Events

The Schedule of Upcoming Meetings and Events was reviewed.

11.2 Graduation and District Year-End Events

The Graduation and District Year-End Events were reviewed.

12. CORRESPONDENCE 13. NEW BUSINESS 14. QUESTION PERIOD 15. ADJOURNMENT

15.1 Motion to Adjourn

The meeting adjourned at 5:55 p.m.

Moved by Trustee de Groot Seconded by Trustee Kemmler

"That there being no further business, the meeting be adjourned."

(16)

CARRIED

Candace Spilsbury, Chair Jason Sandquist, Secretary-Treasurer

(17)

ACTION LIST FOR OPEN MEETINGS

Description Assigned To Action Disposition /

Completion

November 2, 2021

All Nations Council Candace Spilsbury Meet with the Cowichan Valley First Nations' Chiefs and Councils

regarding the creation of a Board All Nations Council. Completed February 1, 2022

Anti-Racism Policy Robyn Gray/

Jason Sandquist Prepare a draft Anti-Racism Policy. In progress

May 3, 2022 Indigenous Day of

Learning Candace Spilsbury Organize and host a local Indigenous Day of Learning and invite the

community to participate. In progress

Out of School Care Robyn Gray Expand the number of out-of-school programs within other elementary

schools for next year. Completed

June 7, 2022

All Nations Education

Committee Candace Spilsbury

Create a Standing Committee, All Nations Education Council, to assist the work of the Board on Indigenous students’ success and increase the relationships between the Board and our Indigenous communities.

In progress

(18)

(19)

How do I access this funding?

•

School districts are very different with distinct geographies, local communities, and student populations.

•

School districts will administer the fund in a manner that best reflects those operational realities, and consult with Indigenous Rightsholders, District Parent Advisory Councils (DPACs), and other equity deserving groups to ensure their hardship process is best able to support students, guardians, and parents.

Fees for school sports and other school activities

Why are you giving the funding to school districts?

•

School districts are already meeting a variety of food security needs in local areas for their local student populations and have existing hardship policies and processes to support families in need potentially facing financial hardship.

•

School staff are often connected with those students and families who may need extra support. School districts, schools, local teachers, and staff are best positioned to ensure that supports reach those students most in need within a process that reduces stigma.

•

As a result, this is a fast, effective means to meet a range of needs within the time frame.

Why didn’t you give parents the money directly?

•

The Ministry has no way of determining which students and families are facing financial hardship and so who should be receiving support.

•

This fund provides a means of reaching diverse populations needing financial support with the costs of returning

to school that may otherwise be missed. It allows for a more targeted approach to reach those students most in

need.

(22)

Student and Family Affordability Fund – Instructions to School Districts August 29, 2022 The Ministry is allocating $60 million in one-time funding to school districts to increase food security for students and their families, and to support students, parents, and guardians with affordability concerns.

District by district allocations have been announced. This one-time funding is being disbursed under section 115(1)(a) of

the School Act, should be treated as a Special Purpose Fund on the school district financial statements, and should be fully spent by June 30, 2023.

The funding can be used to:

1.

Improve students’ access to nutritional food / meals, before, during and after the school day

2. Directly offset costs to parents, guardians, and students, such as school supplies or other cost pressures they are facing using existing mechanisms such as hardship policies

Provide additional food and meal supports to students with dependent children where appropriate

•

School districts must engage with Indigenous rightsholders (e.g., through their Indigenous Education Council) to determine any unique needs of Indigenous students.

•

School districts must use the funding in as flexible, private and stigma free manner as possible, utilizing existing

hardship fund processes with additional flexibility. Boards should use this opportunity to review their hardship

policies to include stigma- and barrier-free access to supports.

(23)

•

District Parent Advisory Councils should be included in the process, and information on the support available should be communicated to all school staff (specifically counsellors) as they interact daily with students.

•

o

How did you support First Nations students living on reserve / other First Nations students and other Indigenous students attending your schools with this funding?

▪

Number of students

▪

Amount of funding

▪ Types of support

(24)

Principal & Vice-Principal Assignments 2022-2023

South Zone:

School Principal & Vice-Principal

Bench Elementary Principal - Scott Jackson Vice-Principal - Kyla Bridge Ecole Cobble Hill Elementary Principal - Lisa Leclerc

Vice-Principal - Grant Mellemstrand George Bonner Elementary Principal - Updesh Cheema

Vice-Principal - Delyth Morgan Discovery Elementary Principal - Brent Ranger

Vice-Principal – Brenda Lee (Temporary) Mill Bay Nature School Principal – Lisa Leclerc (Temporary) Frances Kelsey Secondary Principal - Nicole Boucher

Vice-Principals – Madelin Rocheleau (Temporary) & Darren Hart (Temporary) North Zone:

Crofton Elementary Principal - Tim Ylagan Chemainus/Thetis Elementary Principal - Fergus Horsburgh Chemainus Secondary Principal - Jaime Doyle

Vice-Principal - Rhonda LaForge (Temporary) West Zone:

Palsson Elementary Principal – Camila Bhandari-Arscott (Temporary) Lake Cowichan School Principal - Lori Hryniuk

Vice-Principal - Ashley Bell Central Zone:

Alex Aitken Elementary Principal - Mike Martin Alexander Elementary Principal - Dani Morrow

Vice-Principal - Kelly Girvan (Temporary) Drinkwater Elementary Principal - Brenda Stevenson

Vice-Principal - Rhonda Fitzpatrick Ecole Mount Prevost Elementary Principal - Ian Zibin

Vice-Principal - Sandra Buckland Khowhemun Elementary Principal - Jennifer Calverley

Vice-Principal - Craig McLeod

Maple Bay Elementary Principal - Venessa MacDowell (Temporary) Tansor Elementary Principal - Fiona Somerville

Cowichan Secondary Principal - Darcy Hoff

Vice-Principals - Rhonda Cizeron & Jennie Hittinger Quamichan School Principal - Claire Whitney

Vice-Principal - Sarah Simmons (Temporary) District/Learning Services:

Indigenous Education District Principal - Charlie Coleman District Vice-Principal - Mary Peter Open Learning (CVOLC) Principal - Kevin van der Linden

Vice-Principal - Ann Kissinger International Programs District Principal - Alison Keple

Vice-Principal - Kevin O’Donnell Instruction & Innovation K-12 District Principal - Glen Posey Inclusive Learning District Principal - Darlene Reynolds

(25)

(26)

(27)

SCHEDULE OF UPCOMING COMMITTEE / OTHER MEETINGS

MEETING DATE/TIME LOCATION

Board Planning September 13, 4:00 p.m. Yuxwule’ Eagle Room (Board Room)

DPAC (Trustee de Groot) September 15, 7:00 p.m. TBA

Advisory Committee September 20, 4:30 p.m. Inspire Room

Early Learning and Child Care Committee September 22, 2:30 p.m. Yuxwule’ Eagle Room

Orange Shirt Week September 26 - 30

Cowichan Valley Indigenous Day of Learning: From Grief to Medicine – Moving Forward with Good Hearts in the Cowichan Valley

Sept. 26, 5:30 p.m. S’amuna’ Longhouse

BEBC September 27, 4:00 p.m. Yuxwule’ Eagle Room (Board Room)

Special Closed and Special Open Board Meetings September 27, time TBD Yuxwule’ Eagle Room (Board Room) Audit Committee Meeting September 27, time TBD Yuxwule’ Eagle Room (Board Room) Local Education Agreement/Memorandum of

Understanding Celebration and Inaugural All Nations Council Meeting

September 28, 11:30 a.m.

– 1:30 p.m.

Ramada Duncan

National Day for Truth and Reconciliation September 30

Board Closed/Open Meetings October 4, 3:30/4:30 p.m. Yuxwule’ Eagle Room (Board Room)

Board Planning October 11, 4:00 p.m. Yuxwule’ Eagle Room (Board Room)

DSAC (Trustee Hutchins) October 13, 10:00 a.m. TBD

Advisory Committee October 18, 4:30 p.m. Inspire Room

BEBC Meeting October 25, 4:00 p.m. Yuxwule’ Eagle Room

Inaugural/Open Board Meeting November 8, 4:30 p.m. Yuxwule’ Eagle Room

Advisory Committee November 15, 4:30 p.m. Inspire Room

BEBC Meeting November 22, 4:00 p.m. Yuxwule’ Eagle Room

BCSTA’s Academy and New Trustee Orientation December 1-3 Westin Bayshore, Vancouver