That the Financial and Intergovernmental Committee receive the report dated, 31 May 2021, entitled "Manager's report" for information. Minutes of the Regular Meeting of the MVRD Finance and Intergovernmental Committee held on Wednesday, May 12, 2021 Page 1 of 6 METRO VANCOUVER REGIONAL DISTRICT. Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Finance and Intergovernmental Committee held at 1:01 p.m.
That the Committee on Finance and Intergovernmental Affairs approve the agenda for its regular meeting scheduled for May 12, 2021, as circulated. That the Committee on Finance and Intergovernmental Affairs approve the minutes of its regular meeting of April 14, 2021, as circulated. Minutes of the regular meeting of the MVRD Finance and Intergovernment Committee held on Wednesday, May 12, 2021 Page 3 of 6 It was MOVED and SECONDED.
That the Finance and Intergovernmental Committee receive for information the report dated May 3, 2021 entitled "Department of Project Delivery - Transition of Government". That the Finance and Intergovernmental Committee receive for information the report dated April 27, 2021, entitled "Manager's Report".
Active Project Costs
Risk Assessment
Greater Vancouver Regional Fund Balance
ALTERNATIVES
FINANCIAL IMPLICATIONS
Greater Vancouver Regional Fund – 2020 Annual Report Finance and Intergovernmental Committee Regular Meeting Date: June 16, 2021 Page 2 of 3. Greater Vancouver Regional Fund – 2020 Annual Report Finance and Intergovernmental Committee Regular Meeting Date: June 16, 2021 Page 3 of 3.
CONCLUSION
Metro Vancouver’s Federal Gas Tax Fund Expenditures Policy, revised February 28, 2020
FEDERAL GAS TAX FUND EXPENDITURES
PURPOSE
DEFINITIONS
Eligible Regional Transportation Projects” means the following eligible project categories described in Schedule B of the Administrative Agreement on the Federal Gas Tax Fund in British Columbia and
Evaluation Criteria” means the performance measures that the MVRD Board uses to assess the merit of each project submitted by TransLink for GVRF funding, as described in the Federal Gas Tax
Federal Gas Tax Fund” means the predictable, long-term, stable funding provided by the federal government as part of the New Building Canada Plan for Canadian municipalities to help them build
Greater Vancouver Regional Fund” means the 95% of the Metro Vancouver Regional District and its member municipalities’ per-capita allocation that is pooled for eligible expenditures of regional
Information Requirements” means the information that must be provided by TransLink in order to allow for efficient and effective review of proposals by the MVRD Board, as described in the Federal
POLICY
Policy No. FN-012 Attachment 1
BOARD POLICY
Application Process
Information Requirements
Proposals must also include a description of each project for which funding is sought as defined in the Project Description section and must demonstrate compliance with the evaluation criteria, both as defined in the Application Guide.
Evaluation Criteria
Review of Federal Gas Tax Fund - Greater Vancouver Regional Fund Application Guide
GVRF Funding
Ownership of Assets
Public Sector Accounting Principles do not allow ownership of a tangible capital asset to be divided between different parties. Should the MVRD decide to become the owner of an asset purchased through GVRF funding, the MVRD will also have responsibility for the maintenance, replacement and disposal of those assets. Ownership of assets, including those acquired with GVRF funding, enables TransLink to borrow for its infrastructure needs in the open market.
At its discretion, the MVRD Board will review ownership of a regional transportation asset on a case-by-case basis taking into account the above factors.
Disposition of Assets
Scope Changes and Unspent Funds
- Project budget to actual cost variances;
- Project expenditures to date;
- Project progress;
- Current project schedule;
Jerry Dobrovolny, Chief Administrative Officer, Metro Vancouver Christine Dacre, Chief Financial Officer, Financial Services, TransLink Not yet available. The “Gas Tax Fund Expenditure Policy” approved by the Metro Vancouver Regional District Board (MVRD Board) on May 27, 2016 and amended on February 28, 2020 requires TransLink to report to Metro Vancouver on active projects that are has received funding from the Greater Vancouver Regional Fund (GVRF) through the Federal Gas Tax Fund (FGTF) program.
BACKGROUND
- Project Budget to Actual Costs Variance
- Project Expenditures to Date for Active Projects
- Project Progress
- Current Project Schedule
This report will provide historical information on active projects with GVRF funding as of December 31, 2020. TransLink expects to fully utilize GVRF funding to support the 10-year vision through the implementation of the 2018 Investment Plan and subsequent investment plans. In the development of the upcoming 2022-2031 Investment Plan, the utilization graph below will be modified due to the adoption of the Low Carbon Fleet Strategy by the Mayor's Council in 2021.
An updated long-term plan for the GVRF will be provided to the MVRD Board in the latter half of 2021, once the 2022 investment plan is further refined, which will update the graph below through 2031. TransLink is currently evaluating additional options for future use such as part of the ongoing investment plan update process. Ineligible costs mainly represent expenses incurred by TransLink that are not eligible to be claimed under the GVRF, such as internal labor costs, overhead, internal training and maintenance costs.
See Table 2 for the detailed list of active projects and the breakdown of variances from the actual forecast and the approved budget. SkyTrain Mark I Vehicle Renewal – This project is substantially complete as of December 31, 2020 with a positive variance of $1.9 million between budgeted cost and FFC. This is mainly attributed to the cost of the work required for the renovation being less than the budgeted amount.
Because a large portion of this project's labor costs are internal labor that is not eligible for GVRF funding, the project has utilized the full $24.4 million allocated funding amount. There are no unused funds that can be applied to future GVRF applications for this project. 2019 Community Shuttle Purchase Replacement - This project is substantially complete as of December 31, 2020 with a positive difference of $1.7 million between budgeted costs and FFC.
If a positive variance remains at the completion of the project, any unspent funds will be offset against future applications for GVRF. Metrotown – Trolley Overhead Rectifier Replacement – The project is on track to be delivered without the need to withdraw on contingency, resulting in a forecast surplus of $1.4 million and funding variance of $0.5 million. Ineligible costs represent expenses incurred by TransLink that are not eligible to be claimed under GVRF, such as internal labor costs, overheads, land, internal training and maintenance costs.
One pilot of a twelve-meter long battery-electric bus will arrive in the second quarter of 2022 and the remaining schedule will arrive in the second quarter of 2023.
Table 7 – List of Active Projects with Schedule Delays Greater than 3 Months
Project
Overall Risk Assessment
RISK TITLE RISK DESCRIPTION (EVENT) CAUSE OF RISK ACTION TAKEN
COVID-19
- Alignment with Evaluation Criteria
- Screening Criteria, which represents requirements that are mandatory for any project for which GVRF funding is requested; and
- Integrated Criteria, which allows for a qualitative assessment of the proposed project based on high priority objectives that reflect the intent of the GVRF as well as of Metro Vancouver goals
- Current project schedule and state of purchased assets;
- Overall risk assessment;
- Mayors’ Vision for Metro Vancouver Transit and Transportation, adopted by the Mayors’
Project expenditures requested under GVRF funding meet the eligibility criteria as defined in Annex C of the 2014 Administrative Agreement;. The projects are part of TransLink's second phase of the 10-year Vision Investment Plan 2018-2027, which advances the goals identified in TransLink's Long-Term Regional Transportation Strategy and supports the goals identified in Metro Vancouver's Regional Growth Strategy, Metro Vancouver 2040: Shaping Our Future (Metro 2040);. Interest earned on funds received to be used for approved GVRF projects was $57.7 million as of December 31, 2020.
There was also $415.8 million in unapproved GVRF funds available for TransLink to apply for as of Dec 31, 2020. Council and the TransLink Board in 2014 assume that GVRF funding will continue to support transit investments throughout Metro Vancouver. The 2018 investment plan calls for GVRF funding to support bus fleet expansion and modernization projects, SkyTrain rehabilitation and other transit infrastructure improvements.
TransLink expects to fully utilize GVRF funds to support the Mayors' 10-year Vision through the implementation of the 2018 Investment Plan and subsequent investment plans. The development of the future investment plan 2022-2031 will see changes to the usage chart below due to the adoption of the Low Carbon Fleet Strategy by the mayors. Electrification of the bus fleet and supporting infrastructure in line with the Low Carbon Fleet strategy;.
The following is a discussion of projects with variances between budget and FFC greater than $1 million by December 31, 2020. 8 32.4 The delay in the project is due to the delay in production facilities caused by the COVID-19 pandemic. 29 100.8 The delay in the delivery of 55 60-foot buses is due to the delay in production facilities caused by the COVID-19 pandemic.
The delay on the battery electric buses is due to a delay in the award of contract as well as production slowdown due to the COVID-19 pandemic. 7 6.3 Delay in project is due to delay at the production facilities caused by the COVID-19 pandemic. 11 1.6 Delay in project is due to delay at the production facilities caused by the COVID-19 pandemic.
13 2.1 Vehicle expansion programs are delayed as a cost-saving measure due to the COVID-19 disease pending an assessment of ridership recovery. TransLink follows standard project management practices and provides an internal control structure for each capital project, including projects utilizing GVRF funding.
14 F. Alignment with Evaluation Criteria
Subject: MVRD procedure for amending the statute No. RECOMMENDATIONS .. a) Pass the first, second and third readings of the Metro Vancouver Regional District Bylaws Amendment Proceeding No. and .. b) Adopt and finally adopt the Metro Vancouver Regional District Bylaws Amendment Proceedings No.
EXECUTIVE SUMMARY
PROPOSED BYLAW AMENDMENT
Subject: MVRD Procedure Amendment of Bylaw No. RECOMMENDATION .. a) give first, second and third reading to Metro Vancouver Regional District Procedure Amending Bylaw Number and .. b) approve and finally adopt Metro Vancouver Regional District Procedure Amending Bylaw Number 1322, 2021.
Delegation Application Process
Procurement Process
Proposed Bylaw Provision
That the MVRD Board
That the MVRD Board refer the report dated June 2, 2021, titled Metro Vancouver Regional District Procedure Amending Bylaw Number 1322, 2021 to staff for further options related to the
The board's rules of procedure contain provisions on the approval of delegations who wish to speak at a board or committee meeting. However, recent events have revealed that delegations requesting to speak to ongoing contract award reports should be turned away in the name of the tendering process. To remedy this situation, it is proposed that the procedural statute's delegation clause be amended to include such a limitation.
Attachments
Metro Vancouver Regional District Procedure Amending Bylaw Number 1322, 2021 References
Metro Vancouver Regional District Procedure Bylaw Number 1205, as amended (Unofficial Consolidation)
METRO VANCOUVER REGIONAL DISTRICT BYLAW NUMBER 1322, 2021
WHEREAS the Board of Directors of the Metro Vancouver Regional District has adopted “Metro Vancouver Regional District Procedure Bylaw Number 1205, 2014”, a bylaw to regulate the
WHEREAS the Board of Directors of the Metro Vancouver Regional District wishes to amend “Metro Vancouver Regional District Procedure Bylaw Number 1205, 2014”;
NOW THEREFORE the Board of Directors of the Metro Vancouver Regional District enacts as follows
The “Metro Vancouver Regional District Procedure Bylaw Number 1205, 2014” (the “Bylaw”) is hereby amended as follows
- A request to appear as a delegation at a board or committee meeting will not be accepted if it relates to a public procurement process for the provision of
This bylaw shall be cited as “Metro Vancouver Regional District Procedure Amending Bylaw Number 1322, 2021”
Attachment
That the Finance and Interstate Committee receives for information the report dated 31 May 2021 entitled "The Manager's Report". The status of the Committee's key priorities is shown as Pending, In Progress or Completed along with the quarter each is expected to be addressed by the Committee. Intergovernmental Communication and Engagement Update Complete Metro Vancouver comments from external agency projects (as pending required/applicable).
Burrard Inlet Environmental Action Program— Fraser Rivet Estuary Management Afventende program_(BIEAP— FREMP)_Partnership_Update.
